Events Co-ordinator

Overview

Our client is seeking a highly motivated, detail-oriented, and experienced Events Co-ordinator to join their dynamic team. The successful candidate will be responsible for the end-to-end planning, execution, and management of a wide range of corporate events, including but not limited to conferences, seminars, workshops, client appreciation events, and internal staff functions.

• Collaborate with internal stakeholders (marketing, sales, executive leadership) to define event objectives, target audience, and key messages.
• Develop comprehensive event plans, including timelines, budgets, and resource allocation.
• Source and secure suitable venues, vendors (catering, AV, entertainment), and suppliers, ensuring cost-effectiveness and quality.
• Negotiate contracts with vendors and suppliers to secure favorable terms and conditions.

• Manage all logistical aspects of events, including registration, attendee management, speaker coordination, and on-site support.
• Oversee event setup and teardown, ensuring all elements are in place and function as planned.
• Act as the primary point of contact for all event-related queries from internal and external stakeholders.
• Manage on-site event operations, troubleshooting any issues that may arise in a timely and professional manner.
• Ensure all events adhere to health and safety regulations and company policies.

• Create and manage event budgets, tracking all expenses to ensure events remain within allocated funds.
• Provide regular financial reports and post-event budget reconciliation.
• Identify opportunities for cost savings without compromising event quality.

• Work with the marketing team to develop promotional materials, including invitations, e-mail campaigns, and social media content.
• Manage attendee registration platforms and databases.
• Analyse event data and provide post-event reports on attendance, feedback, and return on investment (ROI).

• Build and maintain strong relationships with internal teams and external partners.
• Manage a network of trusted suppliers and vendors to ensure a high standard of service.

• Education:
  
  A relevant commercial qualification, or a degree/diploma in Marketing or Events Management is essential.
• Experience:
  
  A minimum of 3-5 years of proven experience as an Events Co-ordinator or similar role, specifically within the financial services, insurance, or banking sectors.
• Knowledge:
  In-depth knowledge of the events management lifecycle, from concept to post-event analysis.
• Technical
  
  Skills:
  
  Proficiency in event management software, CRM systems, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Must have a valid driver’s license and own reliable transport.

• Exceptional organizational and project management skills.
• Strong attention to detail and ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proactive, self-motivated, and able to work independently as well as part of a team.
• Calm and composed under pressure, with strong problem-solving abilities.
• A professional and polished demeanour suitable for a corporate environment.