Office Manager

Overview

Purpose
The overall purpose of this position is to complete office and administration role the company and it’s group.

• Ensure that all administration completed within the stipulated time frames and according to the stipulated requirements
• Ensure client contract obligations are met
• Create a bids register
• Capture bids on the bid register
• Arrange for payment of bid/tender documentation
• Arrange for attendance at tender briefing sessions
• Qualification of sales opportunities with core bid teams
• Day to day bookkeeping – quote generation, invoice generation and follow up on payments
• Manage bids through the bids process- from qualifications through to win/loss review, ensure bids are complaint, responsive and complete
• Reviews complex, high-level multi-BU, or strategic requests for proposals
• Develops proposals plans, outlines and schedules
• Runs qualification and kick-off meetings
• Ensure that all bids completed within the stipulated time frames
• Maintained contact with sales and operations to ensure all operations to ensure all opportunities are communicated and maintained
• Ensure Client contract obligations are met
• Updating of bid reports on daily basis of Ops Manager
• Maintain necessary filling system on weekly basis
• Regular updating of the bid register
• Handover of awarded tenders/contract Ensure that all Tenders completed within the stipulated time frames and according to the stipulated requirements.
• Ensure Client contract obligations are met
• Maintain contract with sales and operations to ensure all opportunities are communicated and maintained
• Be available for customer visits as and when required
• Liaise with specific departments to manage prequalification questionnaire and required documentation of Clients on behalf of management
• Compilations and consolidation of tenders and accurate compilation and consolidation of costing of tenders
• Compilation and consolidation of quotes for branches
• Updating of tender reports monthly for the department manager
• Maintain necessary filling system monthly
• Handover of awarded tenders/contracts

• National Diploma or equivalent qualification
• Sound administrative ability and knowledge of MS Office suite is non negotiable
• Sound knowledge and relevant experience of government tender/bid administration
• 3-5 years tender experience
• Attention to detail and accuracy essential
• Ability to plan meet deadlines under pressure

• Must be honest and reliable
• Must have good verbal language abilities
• Must be assertive
• Must be self-motivated
• Willing to work overtime
• Willing to travel
• Core Competencies
• Self-development
• Communication skills
• Teamwork
• Able to work under pressure