Debtors Manager

JOB PURPOSE

Achievement of monthly collections targets

• Adhere to monthly targets forecasted calculated according to Group Standards.
• Ensure collections targets are met monthly and debtors ageing is within accepted parameters.
• Ensure Bordereaux statements are accurate and sent out timeously.
• Ensure outstanding items on the debtors recon are minimal.
• Optimize cash flows.
• Liaise with verifications head of departments to ensure continuous cash flow.
• Ensure allocations are done correctly and timeously.

Manage and control costs

• Ensure that credit notes and losses are minimized.
• Ensure the correct billing occurs and that all discrepancies and irregularities are analysed and rectified.
• Check all credit notes passed on AP and AR before approval/decline and ensure effective communication of these adjustments to the creditors team.
• Justify reasons for not keeping to SLA to ensure bad debt is minimized until clean-up is completed.

Creating internal controls to deliver efficient processes and systems

• Maintain debtors data base, opening new clients, setting up AR business partners, blocking inactive accounts.
• Monitor and drive outstanding Stage 3 claim numbers daily to meet acceptable rollover target and client SLA.

Prepare and complete financial budgets, information and reporting

• Prepare monthly, quarterly and annual collection forecasting reports.
• Provide weekly cash flow projections billing and actualizations reporting.
• Identify problems, notify management and resolve.
• Monitor customer performance against terms and that the debtor’s portion of the SLA is always met.

Ensure International and Group governance and compliance standards are met at all times

• Stay updated on industry and legislative changes.
• Ensure high quality invoicing and collection procedures that comply legally.
• Ensure all team members follow accounting principles.

Management and development of Human Resources

• With assistance from HR, recruit competent, high performance staff.
• Contribute to developing an enabling culture, and high staff retention through mentoring.
• Drive performance management throughout the year.
• Provide training and development to ensure succession.
• Conduct annual performance appraisals.