Senior Fund Coordinator

Overview

Discovery – Health

Senior Fund Co-Ordinator

About Discovery

Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating to not only achieve financial success, but ignite positive and meaningful change within our society.

About In House

Discovery InHouse is the Division which looks after restricted membership medical schemes under Discovery Health’s administration. Specifically, we represent the link between the medical schemes’ Principal Officers (POs) and Boards of Trustees. This would broadly cover all aspects of Governance, Regulations, and the services which Discovery provides to each scheme. The InHouse Division is directly responsible for the implementation of new schemes, new business growth, fund management and financial administration of scheme administration.

Key Purpose

Support and administration for our Fund Managers. As Fund Coordinator you will be expected to fulfil the following duties relating to one to three schemes assigned to you

Areas of responsibility may include but not limited to:

SECRETARIAL

• Setting up meeting dates for the various Scheme meetings.
• Setting up, confirming, and attending all formal and ad hoc scheme meetings of the schemes e.g., Audit, Board of Trustees, and all sub-Committees.
• Attendance and confirmation of DH attendees for all formal and ad hoc scheme meetings as requested by the scheme and the DH stakeholders.
• Collation of agendas, matters arising and meeting packs within SLA.
• Formal recording (typing) of Minutes of all formal and ad hoc scheme meetings (including the AGM), and the distribution of meeting Minutes within SLA. Informal meeting notes to be distributed as per the Fund
• Manager’s guidance. Obtain signatures from relevant Chairpersons on finalised minutes and ensure compliant record keeping (storage) of all meeting Minutes and Notes.
• Quality checking of draft meeting packs and draft Minutes prior to submission to the Fund Manager/ scheme for approval.
• QA of all meeting packs, reports, meeting Minutes and Notes prior to distribution.
• Compilation of the Matters Arising Schedules, monitoring and timeous following up on action items with relevant stakeholders.
• Ensuring resolution of action items before specified due dates.
• Coordination of DH requested forums and workshops as may be required by Fund Manager / Inhouse Management.
• Maintain and make available to business the current set of scheme rules, and ensure control and record storage of all CMS rule registration and other inputs.

ADMINISTRATION

• Compliant electronic and manual filing, including the e-filing of all statutory documents, including the statutory returns.
• Collating of fund management documents for various internal and external audits, including CMS routine inspections.
• Liaison with the Council for Medical Schemes to ensure compliance with Regulatory requirements relating to the AGM, update of Trustees, etc.
• Co-ordination and maintenance of scheme mandates, policies and protocols, and registers.
• Co-ordination and maintenance of all scheme contracts and certificates of adherences, and maintenance of a Contracts Register.
• Distributing documents requested by Trustees and POs.
• Log and follow up more intricate queries and investigate where necessary.
• Assist in resolving Finance requests and payments on behalf of the scheme.
• Maintain all required registers, including those for Resolutions, Conflict of interest, Meeting Attendance, etc.
• Maintain repository of documents as may be required for CMS routine inspections.

CLIENT LIAISON

• Resolution of escalated queries sent directly to the Fund Coordinator/ Fund Manager. Take ownership, provide regular feedback and ensure accurate and quick resolution of escalations.
• Communicate appropriate information accurately to internal and external stakeholders.
• Monitor and ensure administration aligns with scheme rules / policies. Address…