City Clerk - Risk Manager

Overview

In Idaho, each city is required to appoint and employ a city clerk, who, pursuant to Idaho Code §50-207, is charged with keeping the official journal of proceedings of the City Council, administering oaths of office, and possessing and retaining custody of all laws and ordinances of the City. The Sandpoint City Clerk is a City official appointed by the Mayor and confirmed by City Council, whose duties include, but are not limited to, acting as clerk to the Council, records custodian, elections official, business and alcohol licensing and permitting authority, and the multitude of duties and responsibilities listed within Idaho Code and Sandpoint City Code.

The Sandpoint City Clerk also acts as the City’s Risk Manager and the communications/media hub for the Mayor’s Office.

Information regarding compensation: The full salary range for the position is $39.52/hr.

- $53.96/hr.

The general hiring range for the role is $39.52/hr.

- $44.17/hr.

The hiring salary will depend on the candidate’s experience, qualifications, and education.

This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent of this class.

Duties may include, but are not limited to the following:

• Keeping the official journal of Official City Council and Commission proceedings
• Under Idaho Code and City policy, compile and post the public meeting agenda and meeting packet, including the preparation of resolutions and ordinances, with legal research
• Meeting preparation and coordination, including scripting and meeting participation assistance to the Mayor, Council, city staff and the public
• Prepare and post meeting minutes and meeting recording
• Ensure all Council meeting records are appropriately filed away and stored for the permanent record
• Council Chambers Audio Visual system key user
• Provide support to and oversee the meeting clerk related duties of those who clerk the City’s citizen advisory boards or other public meetings (e.g., P&Z Commission)
• Records custodian
• Pursuant to federal, state and local regulations, ensure the appropriate organization, storage, indexing and purging of City’s records, to include acting as principal user of the City’s records repositories and overseeing the work of assigned records retention assistants within specific City departments
• Receive and process requests for public records
• Coordinate with City staff to identify and compile relevant records and ensure compliance with statutory response deadlines and other applicable provisions of Idaho Code
• Compose appropriate, including complex correspondence and consult with legal counsel, as needed
• Business and alcohol licensing and permitting
• Follow city and state regulations, review and approve applications for alcohol and other business-related licenses and permits and oversee the work of the Deputy City Clerk in ensuring that applications are complete and applicable fees have been paid, track delinquencies and make license termination decisions, as needed
• Elections official / administering oaths of office
• As provided by state law, accept declarations from candidates for City elected office
• Provide filing deadline notifications
• Assist candidates in understanding the qualifications required to run for office
• Verify candidates’ filing information
• Prepare ballot language/ballot questions
• Ensure that all County election filing deadlines are met
• Following election, ensure that the canvass of votes is formally accepted by the Council and journalized
  • administer oath of office to newly elected and appointed officials
  • prepare and present certificates of election/appointment
• Codification/legislative management and publication of legal notices
• Ensure adopted ordinances are properly indexed and published, as required by state statute, and codified within the City’s codification software and system, for which the City Clerk acts as principal user
• Ensure proper and timely newspaper publication of ordinances and ordinance summaries, notices of public hearing, calls for solicitations, and other required published notices
• Risk Manager
• Administer risk management and safety policies, projects and…