Project Manager, Program ​/ Project Manager, Operations Manager

Overview

Epicus Group is a professional project and construction management firm providing owner’s representative consulting services, including workplace strategy, capital program planning, and facilities management. Our work spans the Life Sciences, Energy, and Government sectors, where we deliver comprehensive management and advisory services. We serve as an unbiased advocate for our clients, providing leadership and strategic guidance to navigate complex real estate challenges while minimizing risk and maximizing outcomes.

As we continue to expand our portfolio of exciting projects in Northern California, we are seeking a passionate Project Manager to join our growing team and deliver exceptional outcomes for our clients. This role will lead a large Life Science capital project as the owner’s representative on behalf of a client in Redwood City, bringing comprehensive knowledge of the real estate development lifecycle, approval processes, and regulatory requirements.

Your Role: As a Project Manager, you will interface with Epicus clients and project teams through a successful process of strategic real estate planning, design, and construction of new buildings, tenant improvement buildouts, and facilities assignments. Some of the ways you will support our projects are:

• Lead and manage all phases of life science capital projects, including planning, design, construction, and close-out, ensuring successful delivery within scope, budget, and schedule.
• Oversee stakeholder engagement, needs assessments, qualitative program reviews, business case development, and entitlement management to define and verify project goals and objectives.
• Serve as the primary liaison between clients, architects, engineers, contractors, consultants, and city officials, fostering strong partnerships and effective collaboration throughout the project lifecycle.
• Lead procurement efforts for design, construction, peer reviews, and specialty consultant services, including drafting scopes, evaluating proposals, negotiating contracts, and authorizing contract execution and purchase orders.
• Take the lead in preparing and implementing the project execution plan, project kick-off activities, meetings, presentations, and ongoing project communications to ensure alignment with client objectives and company goals.
• Manage the design and construction phases, including oversight of architectural and engineering drawings, bid documents, contractor coordination, and agency approvals to ensure program, budget, and schedule conformance.
• Provide high-level construction administration and coordination, including oversight of meetings, progress reporting, RFIs, submittals, cost control, schedule management, FF&E coordination, and contractor performance.
• Direct and continuously monitor project budgets and schedules using web-based project controls; perform meaningful financial and schedule analysis and proactively identify and resolve potential risks, changes, or impacts.
• Organize and evaluate value engineering alternatives in collaboration with owners and design teams to support financial and performance objectives.
• Manage all aspects of project administration, including resource planning, contract compliance, forecasting, invoicing, progress draw reviews, issue resolution, and strategic decision-making.
• Oversee architects’ review of contractor and vendor onsite activities to verify compliance with contractual documents, design intent, schedules, and workmanship standards.
• Observe and report on construction activities and construction-related issues, ensuring timely escalation and resolution.
• Establish, lead, and document project meetings; clearly communicate project status, risks, and mitigation strategies to stakeholders.
• Motivate, mentor, and direct internal project teams (Assistant Project Managers and Project Managers), ensuring accountability, performance development, and achievement of project milestones.
• Oversee the project close-out process, ensuring all deliverables, documentation, financial reconciliation, and contractual requirements are completed successfully.
• Drive business development efforts, including leading RFQ/RFP responses,…