Administrative Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit

One of the fastest-growing HOA management companies in Northern California is looking for a full time onsite Administrative Assistant to join us in San Ramon, CA! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!

Our pay range is from $20 - $23/hour

Learn More About CIMS:

At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, Vacation, Sick and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!

• Manage daily office operations, ensuring a welcoming environment for clients and visitors.
• Utilize Microsoft Excel and Microsoft Outlook to manage documents, schedules, and communications effectively.
• Oversee calendar management for meetings, appointments, and events.
• Assist with clerical tasks such as mailing, copying, filing, typing, and data entry as needed.
• Process daily mail and checks from clients.
• Process/Prepare state forms for clients.
• Administrative tasks and/or projects assigned by the Office Manager.
• Ability to work onsite Monday - Friday - 8am-4:30pm.

• Excellent verbal and written communication.
• Strong time management skills, strong organizational skills with the ability to multi task.
• Excellent interpersonal and communication skills, friendly, courteous and helpful.
• One year of computer proficiency and keyboarding skills, specifically Microsoft Office.
• Strong attention to detail.
• Strong ability to work independently but also as part of a team.
• Strong desire to succeed and contribute in a professional environment.
• Commitment to company values.
• Must have a clean driving record, will need to be able to drive locally a couple times per week.
• High School diploma or GED.
• Punctual attendance.
• Experience in HOA management, property management, real estate, or escrow is a plus.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.