Inventory Control Specialist

Position Summary

The Inventory Control Specialist reports to the Operations Analytics & Inventory Manager and will play a key role in increasing company profitability and team efficiencies by identifying, implementing, and carrying out processes that ensure accurate inventory levels and ERP system data.

The position is responsible for inventory-related SOPs, training staff to improve efficiency of operations, monitoring inventory transactions to identify system weaknesses, and ensuring physical and ERP system transactions occur in a timely and accurate manner. Their work supports controls to accurately capture work order, material handling and inventory adjustment activities.

This team member will conduct ongoing audits of inventory control performance to evaluate status of inventory control systems. This role will also be responsible for creating and maintaining Item and BOM (Bill of Material) details in the ERP system.

Inventory Control Specialist is responsible for the maintenance of the company’s inventory accuracy and oversight of inventory control processes. The role will help in the continued development of cross functional team’s knowledge of processes by creating and updating SOPs and Work Instructions. These directly contribute to the success of the Operations’ Inventory Accuracy and Cycle Count KPIs.

This position is required to be on-site 100% of the time. Employee must be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Schedule daily cycle count activities for both Finished Goods (FG) and Raw Materials (RM) categories
• Perform inventory reconciliation: analyze, interpret, evaluate cycle count results and reconcile discrepancies
• Review current Inventory Control Processes and make recommendations to improve existing Work Instructions and SOPs
• Schedule and lead staff training on SOP updates and periodic training on existing SOPs
• Monitor and transact (when needed) inventory transfers for inventory accuracy. Resolve and communicate issues between the Warehouse Teams
• Monitor/assess 3PL and Co Manufacturing inventory movements to maintain accuracy. Communicates discrepancies to business partners
• Partner with the Quality Department to support various Inventory Statuses such as Micro-Hold, Rejected, QC Hold, OTC and Organic materials
• Perform audits of the warehouses to ensure Inventory Control initiatives are being followed. Communicate results to the management team
• Perform regular, scheduled audits of outbound builds prior to shipment to assess accuracy. Identify & correct errors. Follow up with the team to address related performance & training gaps
• Ensure continuous inventory flow by actively managing Discontinued and Rejected Inventory. This includes providing cross functional teams status report updates and managing write-offs within an established adjustment budget.
• Maintain cross departmental communication on inventory status
• Coordinate communication with Accounting, Purchasing, Compliance, Quality Control, Customer Service, Warehouse Management and other impacted areas within the company to support company strategies and objectives concerning inventory policies, procedures and accuracies
• Enforce first in/first out rules (FIFO) related to Sales Order Fulfillment and Raw Material usage thru auditing aging inventory. Provide report or training opportunities to Department Managers.
• Establish partnerships with cross functional teams by building good working relationships. Clearly establish guidelines for feedback and continuous improvement
• Monitor RM expiration dates and actively communicate upcoming expiration with MFG, QC and R&D for mitigation opportunities
• Update and monitor OTC product expiration dates and actively communicate upcoming stop-ship windows to Distribution and Sales Departments
• Partner with Quality Team on identification of expired and/or rejected FG’s and RM’s to ensure proper quarantine
• Create new RM, FG and BOM records in Netsuite and manage revisions of existing records
• Monitor and provide guidance…