Accounting Assistant

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

ABOUT THE DEPARTMENT

The mission of the Marin County Department of Public Works is to provide the community with quality services, maintain and improve public infrastructures and facilities, and support the preservation of Marin's unsurpassed beauty. Read more about the Department of Public Works website.

This recruitment is to fill temporary, seasonal contingent positions for the following department at this time:

Department of Public Works - Business Services:

Under the direction of the Administrative Services Director or assigned supervisor, the Accounting Assistant plays a critical role in supporting the financial operations of the Department of Public Works. This journey-level position independently performs a broad range of accounting, payroll, accounts payable, revenue processing, and financial recordkeeping functions that ensure the accurate stewardship of public funds and the smooth delivery of essential County services.

The Accounting Assistant serves as a trusted member of the Business Services team, working collaboratively across divisions to process transactions, reconcile financial records, and maintain compliance with County policies and public sector financial standards. This role requires strong attention to detail, sound judgment, and the ability to balance and reconcile differences within recordkeeping systems while meeting critical deadlines.

This is an excellent opportunity for a motivated accounting professional who values public service, enjoys solving problems, and takes pride in ensuring financial accuracy and accountability. In this position, your work directly supports infrastructure projects, operational services, and programs that impact the daily lives of Marin County residents.

Department of Finance - Property Tax Division:

Under the direction of the Accounting Unit Manager, the Accounting Assistant supports the daily operations of the Department of Finance Property Tax Division and performs a variety of para-professional accounting duties with a focus on the billing and collection of local property taxes. In addition, the Accounting Assistant supports the daily operations of the Department of Finance Treasury Deposit Desk and is primarily responsible for approving cash deposits and reconciling daily cash receipts.

This position uses existing accounting and fiscal policies and procedures for preparing, reviewing and analyzing accounting records and reports. The position involves extensive customer service, cashiering and direct public contact daily. Experience in performing calculations and reconciliations and use of a variety of computer applications and knowledge of property tax or other billing/collection experience is desirable. Furthermore, the role includes managing the efficient processing of large volumes of incoming mail which entails ensuring timely and accurate sorting, categorization, and distribution to relevant departments within the department.

The ideal candidate is a dependable and detail-oriented accounting professional who values accuracy, accountability, and public service. They bring strong financial and analytical skills, with the ability to independently reconcile discrepancies, manage multiple priorities, and meet critical deadlines in a fast-paced environment.

Successful candidates are proactive, organized, and solution-focused. They communicate clearly and professionally, provide excellent customer service to vendors and staff, and demonstrate sound judgment when interpreting and applying policies and procedures.

A commitment to integrity, teamwork, and responsible stewardship of public funds is essential. The ideal candidate takes pride in supporting operations that directly serve and benefit the Marin County community.

QUALIFICATIONS

KNOWLEDGE OF

* Principles and practices of financial and accounting document processing and recording.

* Procedures, terminology and forms related to the functional area(s) to which assigned.

* Computer applications related to the work, including word processing, data base and spreadsheet applications.

* Standard office practices and procedures, the operation of standard office equipment.

* Basic budgetary and public agency financial record keeping principles and terminology.

* Business arithmetic.

ABILITY TO

* Perform responsible accounting, financial, payroll, billing statistical and/or budgetary support work.

* Receives mail and direct payments from the public, funds from other agencies, departments and units; balances monies received and prepares receipts and bank deposits.

* Prepare a variety of financial, accounting, payroll and statistical reports, journals and ledgers, utilizing…