Staff Accountant

Location: San Rafael, CA (Hybrid - 3x/week onsite)

Compensation: $75,000 - $90,000

You are a Staff Accountant who provides day-to-day support for accounts payable, accounts receivable, inventory accounting, and general ledger activities. This role is responsible for processing transactions accurately, maintaining supporting documentation, assisting with month-end close, and collaborating with internal teams and vendors. The position ensures timely and accurate financial processing and helps maintain strong internal controls across accounting functions.

The Staff Accountant provides day-to-day support for accounts payable, accounts receivable, inventory accounting, and general ledger activities.

Accounts Payable

• Process vendor invoices, reimbursements, freight charges, sponsor ships, loyalty payments, and miscellaneous disbursements.
• Maintain and update vendor master data to ensure accuracy and compliance.
• Assist with purchase order creation, receipt matching, and resolving discrepancies.
• Support A/P audits, workflow improvements, and documentation updates.

Accounts Receivable & Credit Support

• Assist with monitoring customer accounts, resolving billing discrepancies, and supporting collections activities.
• Assist with processing daily cash receipts, credit card transactions, customer rebates, and credits.
• Assist in reviewing orders on credit hold and coordinate with internal teams for timely release.
• Interact with customers and vendors to develop strong working relationships.

Inventory, Fixed Assets & General Accounting

• Assist with inventory accounting tasks, including reconciliation of shipments, vendor credits, and adjustments.
• Prepare assigned journal entries and reconciliations for month-end and year-end close.
• Assist with preparing financial reports, roll forward schedules, and internal management summaries.
• Provide accounting assistance to managers and staff as needed or requested.

Audit & Cross-Functional Support

• Provide auditors with documentation and schedules as requested.
• Collaborate with IT and other departments on system-related accounting tasks and data needs.
• Identify areas of for improvement concerning systems and processes.
• Provide backup coverage for the accounting team to ensure continuity of operations.
• Prepare 1099 reporting to IRS at year end.

• Bachelor’s degree in accounting, Finance, or related field preferred.
• 5+ years of experience in accounts payable, accounts receivable, general ledger, accounting operations, or related financial functions.
• SAP experience desired; proficiency in Microsoft Excel and Office required.
• Strong organizational skills with high accuracy and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and work in a fast-paced environment.
• Effective communication skills for working with vendors, customers, and internal teams.

• Strong organizational skills with high accuracy and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and work in a fast-paced environment.
• Effective communication skills for working with vendors, customers, and internal teams.

• SAP experience desired; proficiency in Microsoft Excel and Office required.