Litigation Legal Assistant

Overview

Thompson Hine LLP, an AmLaw 200 firm, is seeking a full-time (37.5 hours/week)
Litigation Legal Assistant in our Silicon Valley, California office. This position provides secretarial and administrative assistance and manages workflow for four or more timekeepers. Actively participate in workflow collaboration and teaming with peers and management to achieve best practices and client service.

• Assist with drafting of basic pleadings, including notices of appearance, pro hac vice admissions, summons, complaints, and motions.
• Arrange for court reporters/videotape technicians.
• Assist with pleading and exhibit binders/trial notebooks.
• Proficient in computer applications and other office equipment.
• Draft correspondence, memoranda, and other legal documents to be reviewed by attorney/practice manager.
• Answer telephone calls, take messages, or route callers to voicemail if preferred.
• Ensure outgoing mail is delivered timely; route mail to delivery service as needed and follow up on delivery.
• Establish and maintain calendar, contact lists, and deadline reminder systems.
• Request new files through Business Intake and follow up on conflict-of-interest checks with Records Department; maintain attorney and general office files; review and prepare files to be closed when matters are complete.
• Maintain good customer service with external and internal clients; observe confidentiality of attorney-client relationship.
• Make appointments and travel arrangements for attorneys/practice managers.
• Enter attorney and time into the timekeeping system.
• Work with Billing Department and billing attorney to review and revise billing Prebills; assist in finalizing bills for client mailing.
• Work closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.).
• Perform other tasks and responsibilities as requested.

Education, Training and/or Experience

• Excellent proofreading skills and accuracy; edit routine law office correspondence and legal matters for punctuation, grammar, and spelling.
• Trial experience preparing and filing trial-related pleadings.
• TOC/TOA using Word (Litera).
• Verify calculations on forms and documents.
• Good understanding of law office policies and procedures.
• Ability to work independently and prioritize numerous tasks under time restraints.
• Interpersonal skills to communicate and follow instructions from a diverse group of clients, attorneys, and staff; team player.
• Excellent computer skills with Windows 7/Microsoft Office 2010 Suite.
• Typing speed of at least 75 words per minute.
• Ability to handle multiple tasks under pressure and adjust schedule as required.
• Regular attendance and punctuality are essential functions of this job.
• Excellent customer service and telephone etiquette.
• Onsite work at a Thompson Hine office location as scheduled by the Manager; not eligible for remote work absent business continuity mode.

Compensation is determined by the market for the location, responsibilities, experience, and other job-related factors. The estimated salary range for this California position is $67,298 to $125,000
.

Thompson Hine LLP is an Equal Opportunity Employer offering competitive wages and a robust benefits package, including medical, dental, and vision insurance as well as Paid Time Off (PTO).

As a Litigation Legal Assistant
, you will be involved in and contribute to the attorney-client relationship, handling sensitive and confidential information related to clients’ business and legal matters. This requires trustworthiness and reliability. Thompson Hine conducts a background check to maintain the firm’s reputation and ensure compliance with legal and ethical standards governing the legal profession.

All qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles Fair Chance Initiative for Hiring Ordinance.

Thompson Hine EEO Policy