Litigation Legal Assistant

Thompson Hine LLP, an AmLaw 200 firm, is currently seeking candidates for a full-time (37.5 hours/week)
Litigation Legal Assistant in our Silicon Valley, California office.

This Litigation Legal Assistant will provide secretarial and administrative assistance and manage workflow for four or more timekeepers. Actively participate in workflow collaboration and teaming with peers and management to achieve best practices and client service.

• Assists with drafting of basic pleadings, including, but not limited to, notices of appearance, pro hac vice admissions, summons, complaints, and motions.
• Arrange for court reporters/videotape technicians.
• Assists with pleading & exhibit binders/trial notebooks.
• Proficient in computer applications and other office equipment.
• Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney/practice manager.
• Answers telephone calls, takes messages or sends callers to voicemail system if preferred.
• Ensures that outgoing mail is delivered timely. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar, contact lists, and deadline reminder systems.
• Requests new files through Business Intake and requests and follows up on conflict-of-interest checks with Records Department. Maintains attorney and general office files. Reviews and prepares files to be closed when matters are complete.
• Maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship.
• Makes appointments and travel arrangements for attorney(s)/practice manager(s).
• Enters attorney and time into the timekeeping system.
• Works with Billing Department and billing attorney to review and revise billing Prebills. Assist in finalizing bills for client mailing.
• Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.).
• Performs other tasks and responsibilities as requested.

• Proficient with software and terminology relevant to practice group area.
• Working knowledge of internet use for research purposes.
• Docketing/Calendaring with knowledge of California rules.
• Working knowledge of the court system and procedures, if applicable to practice group area.

Education, Training and/or Experience

• High school diploma or equivalent.
• Up to 10 years of Administrative or legal secretarial experience. Litigation experience preferred.

• Notary Public.

• Excellent proofreading skills and accuracy. Perform editing (e.g. punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Trial experience preparing and filing trial related pleadings.
• Verify calculations on forms and documents.
• Good understanding of law office policies and procedures.
• Work independently.
• Ability to apply grammar, spelling, and punctuation skills.
• Excellent organization skills and able to prioritize numerous tasks and complete them under time restraints.
• Possesses interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player.
• Excellent computer skills and experience with Windows 7/Microsoft 2010 Suite.
• Type a minimum of 75 wpm.
• Ability to handle multiple tasks under pressure.
• Flexible and adjusts work schedule, if required.
• Regular attendance and punctuality are essential functions of this job.
• Excellent customer service skills and telephone etiquette are mandatory.
• This position requires the employee to work onsite at a specified Thompson Hine office location based on a schedule determined by the Manager for the benefit of the department and firm. Changes to the location and/or schedule must be approved by the Manager and Human Resources. This position is not eligible for remote work absent the employee’s office working in business continuity mode.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and…