Recruiting Coordinator

Overview

About Fanatics Commerce Fanatics is a global digital sports platform, igniting the passions of fans everywhere by offering the largest collection of fan gear and officially licensed merchandise. As a multi-billion-dollar commerce company operating at the intersection of sports, retail, and technology, we’re driving innovation across a rapidly evolving ecosystem. At Fanatics Commerce, we’re building for scale, speed, and a future of bold growth—and talent is at the heart of everything we do.

The Opportunity We’re looking for a highly organized, proactive, and fast-moving Recruiting Coordinator to support full-time, professional-level hiring across the business. You’ll partner closely with TA leadership, recruiters, hiring managers, business partners, and interviewers to keep processes running with speed, accuracy, and white-glove execution.

Interview & Process Coordination

• Own high-volume scheduling across multiple time zones
• Coordinate multi-panel virtual interviews, in-person panels, debriefs, and executive loops
• Build and adjust complex schedules quickly, anticipating conflicts and communicating updates early
• Support candidate communication, onsite interview hosting, and onboarding transitions

Candidate Experience

• Deliver a polished, thoughtful, and engaging candidate experience at every stage
• Communicate proactively and professionally as a representative of the Fanatics brand
• Maintain process momentum; follow through with speed, accuracy, and consistency

Operational Excellence

• Maintain accurate, timely data in Oracle Recruiting Cloud (ORC), Greenhouse, and similar ATS platforms
• Uphold compliance, documentation standards, and process consistency
• Improve workflows, tools, templates, and operational processes to increase speed and accuracy

Cross-Functional Partnership

• Work closely with TA leadership, recruiters, hiring managers, HR partners, and interviewers
• Proactively surface blockers and solve problems before they impact hiring timelines
• Build positive, trusting relationships across the Commerce business

• Move with urgency and stay incredibly organized, even when priorities shift quickly. You’re the person who follows up, double-checks details, and keeps everything on track without needing reminders.
• Anticipate needs before they’re spoken. When a calendar conflict or multi–time zone puzzle appears, you’re already solving it and communicating the update.
• Stay calm under pressure and bring structure to fast-moving work. Change doesn’t throw you, you adjust, refocus, and keep momentum high.
• Take pride in delivering a polished, thoughtful candidate experience. Every interaction matters, and you represent the Fanatics brand with professionalism and care.
• Are tech-savvy, adaptable, and comfortable learning new tools.
• Enjoy improving processes, spotting gaps, and suggesting better ways of working.
• Operate with a team-first mindset, supportive, dependable, proactive, and committed to helping the TA team move fast and hire exceptionally well.

• 3+ years of Recruiting Coordinator or Talent Acquisition support experience in a fast-paced or high-growth environment
• Experience managing complex interview scheduling across multiple time zones and senior-level calendars
• Strong organizational skills, attention to detail, and consistent follow-through
• Clear and professional written and verbal communication
• Experience using ATS platforms such as Oracle Recruiting Cloud (ORC), Greenhouse, or similar systems
• Proficient with collaboration and scheduling tools such as Slack, Microsoft Outlook, and Zoom (or comparable platforms)
• Proficient with analytics tools, tech savvy: excel
• High integrity and sound judgment when handling confidential information
• Comfortable operating with urgency and navigating shifting priorities or evolving processes
• Strong in-office presence and confidence guiding onsite interviews
• Bonus:
  You’re a sports fan or passionate about fan experiences

• Hybrid work environment: 3 days in office and 2 days remote each week, based out of our San Mateo office.

Contract: seasonal 6 months, with potential extension

In California, the hourly range for this position is $30 to $37/hr which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.