Budget Assistant

Job Opportunities at Texas State University Please see Special Instructions for more details.

Eligible candidate must complete skills testing in excel, word and 10-key.

Posting Number 2026266

Posting/Functional Title Budget Assistant

University Pay Plan Title Budget Assistant

Location San Marcos

Department Child Development Center

Recruitment Type:
Job Type Full-Time

Funding Source:
Permanent

Monthly Salary: $3,416.67

Job Category:
Non-Exempt

• Demonstrate strong interpersonal, oral, and written communication skills.
• Demonstrated discretion and confidentiality in handling both daily work and sensitive issues and information.
• Demonstrated proficiency in managing multiple projects in an office setting.
• Experience in record keeping and file management.
• Demonstrated proficiency in budget development for accounts totaling more than $1million.
• Proficient in Microsoft Excel, Word, Outlook and other components of Microsoft Office Suite.
• High school diploma or GED .
• Experience using TXST SAP for accounting and budget development or similar experience.
• Experience with TXST university budget processes or similar experience.

• Degree in accounting.
• Experience with Texas State University software and programs ( SAP , People Admin, Adobe Sign, Teams.)
• Experience in accounting principles, TXST budgeting and payroll processes.
• Experience with documentation of Procurement Cards, daily expenditures, and reconciliation of budget(s).

Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

• Post CDC charges in parent account and communicates with families regarding account balances.
• Post electronic payments to parent accounts.
• Track expenditures and maintain, record, and monitor departmental budget transactions.
• Track work study student funding balances.
• Assist the Director with M&O and grant budgets.
• Reconcile CDC , Marketplace, Procare and SAP accounts for accuracy and monthly reconciliations.
• Resolves budget, posting, and vendor issues.
• Assist in compiling statistical data and developing monthly reconciliation of all relevant CDC accounts.
• Assist with disbursement of funds as directed.
• Assist with internal and external grant management.
• Support CDC administration in processing orders and budget transfers.
• Give instructions to departments on budget development.
• Establish rules, procedures, and/or standards.
• Design and prepare spreadsheets to compile data as needed.
• Tracks lab student documentation and communicates with faculty as needed.
• Perform other duties as assigned.

Eligible candidate must complete skills testing in excel, word and 10-key.

01/20/2026

Open Until Filled Yes

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency…