Accounts Payable Manager

Accounts Payable Supervisor

Position Overview

We're representing a well-established construction company here in San Diego that's known for large-scale commercial projects, including airports and stadiums. They are seeking a detail-oriented and experienced Accounts Payable Supervisor with a background in construction accounting to lead and develop the Accounts Payable function. This role is responsible for overseeing the day-to-day AP operations, driving process improvements and automation, and ensuring accurate, timely processing of invoices, payments, and reconciliations.

The position also plays an active role in month-end close activities, budget support, and financial analysis.

Key Responsibilities

• Lead, supervise, and develop the Accounts Payable team, including oversight of invoice processing, disbursements, vendor relations, 1099 reporting, and sales/use tax filings
• Partner with Human Resources on hiring, onboarding, training, and performance management of AP staff
• Drive continuous improvement by designing, documenting, and maintaining AP policies, procedures, and internal controls
• Perform and review hands-on processing of overhead invoices, purchase order receiving, debit memos, and employee expense reports
• Ensure accurate coding of invoices to the correct general ledger accounts, jobs, and cost centers
• Manage the full cash disbursement cycle, including electronic payments, check runs, discounts, stop payments, and resolution of invoice or purchase order discrepancies
• Oversee monthly AP close activities, including reconciliations of vendor statements and balance sheet accounts
• Review and approve AP batches, verifying system reports and balances for accuracy and completeness
• Maintain strong working relationships with vendors and internal stakeholders, including Project Managers and operations teams
• Support operational teams by responding to financial questions and providing timely, accurate information
• Maintain organized electronic records by scanning and uploading documents into the ERP system
• Assist with budget preparation efforts, including researching year-to-date activity, data entry, and uploads into budgeting tools
• Safeguard confidential financial and employee information at all times

Qualifications & Experience

• Bachelor's degree in Accounting or a related field required
• 3-5 years of progressive Accounts Payable experience
• Minimum of 2 years of direct supervisory experience managing a small team (1-4 employees)
• Demonstrated job cost accounting experience
• Prior experience in the construction industry strongly preferred
• Working knowledge of electronic payment systems, vendor releases, and California sales and use tax requirements
• Proficient to advanced skills in Microsoft Office applications (Excel, Outlook, Word) and accounting/ERP systems
  
  Compensation Target: $90,000