Administration Executive Assistant

The City of San Luis Obispo is seeking a dynamic Administration Executive Assistant to play a pivotal role in supporting the City Council and City Manager while advancing the work that shapes our community.

The City Administration Department invites applications for the role of Administration Executive Assistant. This position offers an opportunity to provide complex and confidential administrative support across the City's functional office. The ideal candidate will demonstrate advanced administrative skills, exercise independent judgment, and exhibit a high degree of discretion and tact. Responsibilities include administrative support to city officials, coordination of schedules and events, processing expenses, and maintaining exceptional customer service standards.

This role requires proficiency in office software, strong communication skills, and the ability to manage various tasks efficiently.

To learn more about the role and what day-to-day duties may include, please reach out to Teresa Purrington at tpurring to schedule a job shadowing session.

If you are selected for interviews, they will take place in person on Thursday, March 19, 2026, so please hold that date.

Provides a variety of complex, highly time sensitive and often confidential office administrative and secretarial support to the City-wide functional office of Administration.

This is an advanced journey-level position. This is an administrative support classification, primarily coordinating City-wide office administrative work for the City Council, the City Manager and associated administrative staff within the Administration Department. Responsibilities require the frequent use of tact, discretion and independent judgment as well as knowledge of departmental and City activities. Duties may have technical aspects, requiring the interpretation and application of complex policies, procedures and regulations and may involve extensive public contact.

Duties regularly involve interaction with government officials, City advisory bodies or commission members, representatives of business or community organizations, the public and all levels of City personnel. This class is distinguished from other office support classes by the nature, scope, complexity and diversity of responsibilities originating at City-wide level requiring the broadest understanding of City functions. This class is designated as confidential under the City's Employer-Employee Resolution 6620 due to the support of matters affecting employer-employee relations.

This classification receives general supervision from the City Clerk. The incumbent may provide work direction, instruction and/or review to less experienced, part-time or volunteer staff on a project or day-to-day basis.

• Provides administrative support to the Mayor, Council, City Manager, Assistant City Manager, and other professional/managerial positions in the Administration Department by assisting with duties of a complex, sensitive, and confidential nature; recognizes and solves issues and problems in situations that may require the use of tact, independent judgment and skill in resolving conflicts; acts as a liaison between those supporting and other staff and the public.
• Maintains calendars and coordinates the schedules of the Mayor, Council, various Administration Department executive and management staff, and regularly coordinates inter-departmental meetings; makes travel arrangements as required.
• Regularly plans, prepares and executes small and large department and inter-departmental meetings and events; extensive coordination of logistics, food and beverage.
• Process the payment of expenses related to Council and program activities within the Administration Department.
• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders, processing contracts and agreements, arranging for equipment purchase and maintenance, attending meetings and serving on City-wide project teams or committees.
• May perform Administration Department fiscal tasks such as; processes bills and invoices for payment; prepares and transmits a variety of financial documents, including payroll; assists in budget administration and distributing expense statements and other fiscal documents.
• Receives and screens visitors and telephone calls, providing a high level of customer service to both external and internal customers; provides information to City staff, other organizations and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures and ordinances.
• Performs project research and report preparation related to the activities of the Administration Department; may prepare technical reports and perform other technical work.
• Composes, proofs and reviews reports, memos, press releases and other…