Project Coordinator - HVAC

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Mesa Energy Systems has an immediate need for a Project Coordinator. As a Project Coordinator, you will be responsible for retrofit and automation jobs. You will work closely with the Project Manager and Superintendent and provide updates and attend scheduling meetings.

• Set up all retrofit and automation jobs
• Scheduling person – work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in Share Point
• Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner
• Coordinates purchase of necessary supplies, equipment and services from appropriate sources
• Maintain and follow a strong safety program
• Issues and enters all PO’s and subcontracts required for retrofit projects
• Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts
• Reviews and approves vendor and subcontractor invoices monthly
• Enters all retrofit weekly timecards and manages payroll issues with the payroll department
• Liaison with payroll department for all certified payroll issues
• Processes all required permits and pulls in person from cities as needed
• Prepares and submits certificates of insurance
• Prepares Submittal Manuals as required
• Payment & Performance Bonds if required by customer
• Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer
• Initiate Warranty Letters when required
• Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer
• Assists the Project Manager with WIP Reports for the end of the month review
• Supports all Project Managers with daily requirements

• Bachelor's degree in business administration or equivalent work experience
• A minimum of three (3) years’ experience in back‑office support in the Construction field
• Strong background with Construction forms and permits necessary
• Strong administrative skills
• Computer literate in Microsoft Products
• Excellent verbal and written communication skills
• Ability to coordinate and work well with others
• Ability to work independently or as member of a team
• Ability to adapt to ever changing priorities

Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $33 - $38 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.