Administrative Coordinator - Engineering Technology Department - Solano Campus

Administrative Coordinator - Engineering Technology Department - Solano Campus

Job No: 553284

Work Type:
Staff

Categories:
Bargaining Unit:
Unit 7 - CSUEU - Clerical and Administrative Support Services
Job Search Category/Discipline:
Administrative
Appointment Type:
Temporary
Time Basis:
Full Time
Workplace Type (Exclude Inst Fac):
Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the department. The role implements and evaluates various administrative systems to support department operations; provides work direction to student assistants; assists the department chair in ensuring university and campus policies and procedures are followed; coordinates faculty recruitment activities and onboarding paperwork for new faculty;

manages input of course schedules, procurement, travel coordination, and is responsible for a range of finance and faculty personnel transactions, including lecturer contracts.

Administrative support staff within the College of Engineering primarily support their individual home department while working as part of a broader team of administrative staff and in collaboration with peers in other departments and the dean's office. The administrative team shares ideas and innovations regarding administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the college’s success.

The Department Chair serves a three‑year renewable term. The individual filling this position provides continuity of administrative operations with respect to department, college, and university policies during department chair transitions.

This is a full‑time 1‑year temporary position and is eligible for full benefits, including medical, dental, vision and CalPERS retirement.

This position provides administrative support for the Engineering Technology (ET) Department at the Cal Poly Solano campus. The engineering technology department offers specialized B.S. degrees in Facility Engineering Technology and Marine Engineering Technology, along with United States Coast Guard (USCG) Third Engineer Licenses, as part of the Maritime Academy. While housed within Engineering Technology, this position also supports the Solano campus Mechanical Engineering faculty with scheduling, minor procurement, and other campus‑specific support needs for students and faculty, such as reception and event support.

• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high‑level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere inside and outside the University, and to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.

• High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full‑time college education may be substituted for two years of the required experience based on one year of college education for six months of experience.

Anticipated Hiring Range: $52,404 – $67,788 Per Year

Classification Range: $48,696 – $79,836 Per Year

Cal Poly offers a best‑in‑class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly is a nationally‑ranked public university…