Emergency - Accounting Technician II - Services

Emergency Hire - Accounting Technician II - Payment Services

Job No: 553303
Work Type: Staff
Location: Central California:
San Luis Obispo - Mustang Business Park
Categories: Bargaining Unit:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline:
Administrative, Job Search Category/Discipline:
Finance/Accounting, Appointment Type:
Temporary, Time Basis:
Full Time

• Receive and analyze daily disbursement request forms, including:
  • Reimbursement Forms
  • Vendor Payment Forms
  • Travel Advance requests
  • Travel Claims
  • Guest Lecturer Forms
  • Vendor Invoices
• Create vouchers in CSUBUY
• Perform CSUBUY AP reviews
• Audit Pro Card statements
• Ensure consistency with established business processes for Payment Services and Procure-to-Pay processes and technologies, such as:
  • Perceptive Content workflow (Image Now)
  • People Soft
  • Jaggaer (CSUBUY)
  • Adobe Sign
• Work on different processes for the same payment type simultaneously
• Import voucher data from a variety of vendors using the voucher upload process
• Ensure financial obligations for assigned vendors are paid in a timely manner
• Ensure internal control procedures, such as proper approvals, are consistently followed in accordance with campus and CSU policy
• Ensure invoices are processed in accordance with Federal and State tax guidelines
• Review invoices to confirm freight and sales tax are charged appropriately
• Promptly address system errors preventing timely payment of invoices (e.g., match rule errors due to a department failing to "receive goods")
• Communicate Accounts Payable data to other areas within finance as necessary

Equivalent to three years of general office, clerical or financial record-keeping experience. (Any combination of education and experience that provides the required knowledge and abilities may be substituted for the required experience).

Anticipated Hiring Range: $23.29 - $25.71 per hour
Classification Range: $23.29 - $33.93 per hour
Factors influencing compensation include experience, skills, knowledge, abilities, education, licensure, certifications, and other business and organizational needs.

Cal Poly is known for its Learn by Doing pedagogy and is the flagship of the California State University system. Located in San Luis Obispo, Cal Poly offers an excellent benefits program, including health, dental, and vision insurance, retirement participation in the Public Employees’ Retirement System, and educational benefits for eligible employees. Benefits website for additional information.

This position is open and available to all without discrimination. Cal Poly complies with all relevant civil rights laws and promotes an inclusive environment.

Satisfactory completion of a background check is required. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act. Cal Poly is not a sponsoring agency for staff or management positions.

All applicants must apply online at (Use the "Apply for this Job" box below)./553303
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