Assistant Facilities Manager
Job in
San Jose, Santa Clara County, California, 95199, USA
Listed on 2026-01-27
Listing for:
BGSF
Full Time
position Listed on 2026-01-27
Job specializations:
-
Management
Operations Manager, Client Relationship Manager, Property Management, Healthcare Management
Job Description & How to Apply Below
Location:
San Jose, CA
Salary: $105,000 plus bonus
Direct Hire
Critical Responsibilities
Team Leadership & Management
- Manage a team of five employees and multiple supply chain partners across building services.
- Lead by example, establishing clear expectations, high standards, and a culture of accountability.
- Ensure the team consistently delivers professional and exemplary client-customer experience.
- Provide regular coaching and mentoring to support ongoing development and performance.
- Where necessary, administer disciplinary actions in consultation with the Account Leader and Human Resources to address performance or conduct issues.
- All trainings assigned through or from "client" must be completed on or prior to the noted deadline.
- Oversee all maintenance programs, ensuring work orders, repairs, and site inspections are completed accurately and on schedule without significant delays.
- Take prompt action to resolve facility issues, including triage and onsite troubleshooting, as necessary.
- If an issue cannot be resolved immediately, ensure the client is kept fully informed with timely updates, at a minimum of once per week, until resolution is achieved.
- Enforce operational standards in collaboration with vendors, client-customers, landlords/property management, and "client" Occupier Solutions Facility Management.
- Supervise all vendors and service providers to ensure strict adherence to contract terms, performance standards, and quality requirements.
- Participate in vendor selection, negotiate service agreements, and rigorously monitor performance.
- Review major equipment repair/replacement proposals to confirm they are fit-for-purpose, cost-effective, and aligned with client expectations.
- Always act as a visible and professional representative of the client.
- Communicate proactively with clients, client-customers, and internal stakeholders regarding maintenance, disruptions, or project requirements.
- Ensure that all interactions reinforce client confidence in "Client" Occupier Solutions.
- Support the development and implementation of Environment, Health, Safety, and Emergency Preparedness plans.
- Ensure all team members, including yourself, are held accountable for the timely completion of all assigned EHS training within the Vector Solutions - Convergence system.
- Strictly adhere to local, state, and federal guidelines and regulations.
- Develop and maintain accurate budgets for assigned facilities.
- Ensure all costs are monitored and invoice management is aligned with the approved budget, reported, and delivered in a timely manner (effectively due dates).
- Evaluate opportunities for cost savings and operational efficiencies while maintaining service quality.
- Negotiate cost-effective vendor agreements with specific payment term considerations (preferably 60 or 75 days, but no less than 30 days) on behalf of "client"
- Implement cost control measures and provide recommendations to management for financial optimization.
- Ensure services are delivered efficiently, safely, and within budget.
- Maintain accurate documentation of inspections, maintenance, financial performance, and vendor activities.
- Proactively identify and resolve operational inefficiencies.
- Travel between assigned sites to ensure operational, financial, and service needs are met.
- Perform other duties as assigned.
- Reliability, professionalism, and accountability in all aspects of the role.
- Strict adherence to safety, operational, service, and financial procedures.
- Immediate escalation of critical operational or financial issues to the Account Manager or Facility Manager.
- Clear, timely, and effective communication with all stakeholders.
- No deviation from approved budgets, operational standards, or client expectations without prior approval.
BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
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