Senior Paralegal

Job Summary

We are seeking a highly skilled Senior Paralegal with expertise in employment law to join our team in the financial services industry. This role will be responsible for managing employment-related matters, supporting litigation and investigations, and developing processes that strengthen the Employment Legal teams ability to support business partners. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with cross-functional teams.

Administrative Support

• Draft, review, and format legal documents, correspondence, and presentations
• Manage employment intakes, conduct initial review of documentation, and prepare initial responses
• Maintain organized case files and records within Google Drive
• Schedule meetings, depositions, mediations, and other legal proceedings
• Assist with invoice management from outside counsel and vendors
• Support development and implementation of employment legal processes to improve efficiency

Litigation Management

• Manage case files for litigation, arbitrations, agency charges, and internal investigations
• Track deadlines, statutes of limitations, and maintain accurate calendars
• Coordinate discovery responses, including collection, review, and production of documents
• Assist in preparation of pleadings, motions, briefs, and filings
• Liaise with outside counsel to ensure efficient information flow and compliance with policies

Compliance & Investigations

• Support internal investigations by organizing documentation and scheduling interviews
• Assist with compliance initiatives related to employment laws and regulations
• Help develop and maintain training materials and resources for HR and management teams

Project Management

• Develop and manage project plans for key initiatives, including stakeholder engagement and resource tracking
• Identify gaps and resolve blockers to maintain project momentum
• Facilitate communication with stakeholders across departments
• Conduct retrospectives and document lessons learned from projects

• 57 years of in-house employment paralegal or case management experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency with Google Drive / G-Suite
• Experience with case management and eDiscovery tools (e.g., Exterro)
• Experience with billing and invoice management systems

• All education levels considered, provided candidate meets experience requirements

• Strong background in litigation holds, discovery management, and document production
• Data tracking and analytics experience for litigation and employment matters
• Demonstrated project management skills and cross-functional collaboration
• Excellent organizational abilities and ability to manage multiple priorities
• Strong interpersonal skills with the ability to build effective working relationships
• Location:
  
  San Jose, CA (Hybrid 3 days in office)
• Interview Process:
  One-on-one interview, followed by a panel interview with team members

Join our team to make an impact by building efficient processes, supporting complex employment matters, and serving as a trusted partner across the organization.