Administrative Manager
Job in
San Jose, Santa Clara County, California, 95199, USA
Listing for:
Heart of Hope Asian American Hospice Care
Full Time, Part Time
position
Listed on 2026-02-07
Job specializations:
-
Healthcare
Healthcare Administration
-
Administrative/Clerical
Healthcare Administration
Job Description & How to Apply Below
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Job Posting for Administrative Manager
Job Title:
Administrative Manager – Part-time (minimum of 32 hours/week) or Full-time Non-exempt
Organization
Heart of Hope Asian American Hospice Care is a non
-profit Hospice licensed by California state in 2016 and accredited by CHAP with Zero deficiency in 2017 and 2023. We are looking for talented professionals to join our growing team in San Jose, California. It offers a unique opportunity to work with a professional team that is passionate about providing end-of-life care to the under-served community in the Silicon Valley.
High-level
Job Description The full-time non-exempt (or part-time at minimum of 32 hours/week) Administrative Manager assists the CEO/Administrator to manage all non-clinical departments providing administrative support for the hospice services. He/she is under the guidance and supervision of the CEO/Administrator to manage Human Resources, Finance, Information Systems, Contract Management, Office Management, and HIPAA.
Pay Rate and Benefits
Highly compatible pay rate based on relevant work experience and qualification. We offer employee benefits including paid time off, health flexible spending account, and a 401K retirement plan with optional company matching.
Qualifications/Requirements
A bachelor’s degree, preferably in Business Administration
Master’s degree in management, health care or related field preferred.
At least five (5) years of experience in corporate business management and operations.
Demonstrates an ability to supervise and direct administrative personnel.
Has an ability to deal tactfully with the personnel and community.
Understands or willing to learn hospice care and the services provided to patients and family/caregivers through an interdisciplinary group.
Bilingual Chinese/English Speaking welcomed but not required.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
Responsible for planning, coordinating, managing, and directing activities related to the recruitment, selection, retention, and orientation of the Heart of Hope Asian American Hospice Care employees.Prepares and maintains a comprehensive set of human resource policies, meeting legal and regulatory requirements, and approved by the Governing Body.Assists the CEO/Administrator in the preparation of the annual operating and capital budgets. Monitors the allocation of funds within budgetary limitations and prepares budget variation reports for the review and approval of the CEO/Administrator and the Governing Body. Assists, as necessary, in the annual external audit.Supports marketing activities of the hospice organization, including establishing and maintaining positive relationships with customers and referral sources, responding to customer requests and concerns, and negotiating service contracts with managed care organization, government agencies, and other payers.Assists the CEO/Administrator and the Governing Board in the development and implementation of fund-raising programs and grant applications.Conducts the planning, coordinating, managing, and directing of all information systems including financial systems, patient care systems, and general office systems. Assures that all forms of communication are HIPAA compliant.Directs daily information system operations including providing direct oversight of the establishment and implementation of information system policies.Conducts the contract negotiation and the development of written agreements with vendors who provide services to the hospice organization or its clients. These vendors may include, but not limited to, those providing drugs and biologicals, durable medical equipment, medical supplies, laboratory service, ambulance and patient transportation, general and respite inpatient services, and routine hospice home care for patients in nursing facilities.Oversees office personnel to coordinate all office activities to support clinical staff. These office activities may include data entry, record keeping, answering and routing all telephone calls, maintaining sufficient office supplies, and maintaining databases.Learns and utilizes…
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