Housing Policy and Planning Administrator; Grants - Department

Overview

The City of San José Housing Department is a leader in the production and preservation of affordable housing, and solutions to homelessness. Its mission is to strengthen and to revitalize our community through housing and community development programs. The Housing Department has an operating budget of approximately $119 million annually and 112 employees, the Department administers multiple local, state, and federal funds.

The Housing Department is committed to creating and supporting a diverse work environment with a staff that values inclusion.

The Housing Department is currently seeking to fill one (1) full-time Housing Policy and Planning Administrator vacancy in the Grants Division.

The salary range for this classification is $ - $.

This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates’ qualifications and experience.

This Housing Policy and Planning Administrative (HPPA) position is responsible for managing the Housing Department’s grants programs. It oversees grant and contract administration with nonprofit agencies and City programs that receive federal, State, and local funding, including the Community Development Block Grant (CDBG), Home Investment Partnership Program Grant (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) programs and the locally funded Housing Trust Fund.

The position also manages one-time funding sources such as the federal CARES Act and State funding such as Homeless Housing, Assistance, and Prevention (HHAP) Grants. The program typically manages an annual budget of approximately $14 million that provides funding for the delivery of priority projects and services that benefit San José’s low- and moderate-income residents. This year, the Grants Team administered over $100 million in grants.

This position reports to a Deputy Director, manages a team of 12, and directly supervises two Senior Development Officers and two Development Officers. The Division will work closely with the Deputy Director to obtain approval from the Housing and Community Development Commission (HCDC) for funding recommendations prior to going to the City Council.

• Develops, supports, and models a positive and productive workplace culture and customer service emphasis based on equity, respect, and inclusion
• Plans and implements an annual workplan for the Grants Team
• Coordinates and develops the Five-Year Consolidated plan and associated Annual Action plans, including public outreach; and, oversees their successful and timely submission to HUD
• Prepares all required funding performance reports, including the federal Consolidated
• Annual Performance Evaluation Report (CAPER), as well as additional data analyzing effects of the use of funds to benefit residents in protected classes
• Organizes and administers the CDBG, HOME, ESG and HOPWA programs and the associated Integrated Disbursement and Information System (IDIS) activities
• Develops Request for Proposals (RFP) and Request for Qualifications (RFQ) for grant funded services
• Prepares memoranda and PowerPoint presentations to the City Council, Council
• Committees, and the Housing and Community Development Commission. Assists in answering questions at public meetings
• Monitors all grant fund uses to ensure compliance with agreements and makes recommendations for improved delivery of goods and services
• Oversees and provides direction on the preparation of grant agreements and risk-based monitoring plans
• Prepares an annual budget, controls and monitors expenses with the budget. Ensures funding uses and conditions align with grant requirements.
• Hires, trains, evaluates and supervises a diverse staff
• Collaborates closely with the Homelessness Response Team on Requests for Proposal, grant origination, grant documentation, and monitoring of grantees
• Collaborates closely with the Policy and Planning Team on ideas for preparation of plans and funding priorities, advocacy regarding federal funding rules, neighborhood-focused investment strategies, and other policy and planning initiatives
• C…