Chief Financial Officer

Summary:

The Chief Financial Officer (CFO) directs all financial and administrative functions of the San José Museum of Art (SJMA), including finance and IT contracted vendors. Reporting to the Oshman Director and CEO, the CFO collaborates with the Senior Leadership Team to define institutional goals and ensure their achievement.

The CFO brings experienced and enthusiastic management to SJMA’s financial operations, which encompass diverse contributed and earned revenue sources, supporting the Museum's $6+ million annual operating budget. The role requires a detailed-oriented, hands-on approach to managing financial operations, including oversight of all transactions, ensuring seamless execution and accuracy. The role also offers a meaningful platform for a seasoned financial professional to support SJMA’s dynamic exhibitions, direct engagement with communities, and programming initiatives connecting art, ideas, and educational opportunities to people of all ages.

The ideal candidate operates with deep integrity, rigor, and collaboration, balancing the demands of working in a creative environment with a disciplined approach to managing financial and institutional goals. They will be a valued partner, collaborating with Museum leadership, staff, the Finance and Policy Committee of the Board of Trustees and the full Board of Trustees to proactively analyze problems and solutions driving improved performance across the Museum as it looks to grow into its next chapter as an anchor cultural organization of San José and Silicon Valley.

Financial Strategy and Leadership:

• Serve as the Museum’s principal financial strategist and advisor to the Oshman Director and CEO, and the Board of Trustees.
• Develop long-term financial plans that support the Museum’s strategic goals, exhibitions, and programs.
• Provide financial modeling and analysis to support major institutional initiatives, including exhibitions, capital projects, and program expansion.
• Participate in institutional planning and decision-making as a member of the senior leadership team.

Budgeting and Financial Management:

• Lead the preparation and management of the Museum’s annual operating, capital, and campaign budgets.
• Direct the Museum’s financial and accounting functions, including, when necessary, management of general ledger, accounts receivable, payroll, grants administration, and oversight of accounts payable, ensuring accuracy and compliance, and seamless daily operations.
• Maintain and oversee financial records, and prepare, promote, and interpret financial reports for management and external groups, in full compliance with GAAP and not-for-profit accounting best practices.
• Create a variety of monthly financial reports and present to various audiences, including Board, Finance & Policy Committee, and other relevant stakeholders.
• Lead the annual budgeting and planning process; monitor progress and compare results to financial plans, identifying and correcting variances as needed.
• Serve as staff liaison to the Finance & Policy Committee and Audit Committee of the Board of Trustees, coordinating the annual independent audit process and preparing the IRS Form 990.
• Maintain strong working relationships with the Museum’s banking, investment management and insurance providers, coordinating all business transactions and advising the Oshman Director and CEO on related issues.
• Collaborate with the Development team and Deputy Director to provide financial oversight and strategic input on fundraising initiatives, ensuring accurate tracking and reporting of restricted and unrestricted funds.
• Develop and maintain effective cash management systems to ensure adequate cash balances and proper investment strategies.

IT Operations:

• Oversee the contracted Security company, negotiating contracts, annual budgeting, and personnel fulfillment, and coordinating museum training in collaboration with relevant directors and managers.
• Partner with IT vendor and Deputy Director of the Museum to ensure state-of-the-art capabilities for staff computing, integration of IT vendors and software, and management of all related budgets.
• Other duties may be…