Assistant To City Manager; Unclassified

The Budget Office operates under the leadership of the Budget Director who reports to the City Manager. Supported by a staff of 19, the Office is responsible for all functions associated with the development and monitoring of San José’s budget for over 140 funds (General Fund, Special Funds, and Capital Funds) in alignment with the goals of the City Council. Budget staff are responsible for preparing and publishing all budget documents, forecasting revenues, and, on a regular basis, performing analysis of budget and/or service-level related issues, and supporting performance measures tracking and data-driven service delivery.

The Budget Office has a dynamic action-oriented culture that offers flexibility within a mutually supportive and cooperative environment, working with colleagues across departments to resolve complex fiscal issues. Professional staff succeed in a team-centric atmosphere of high expectations where quality contributions and achievements are acknowledged and celebrated

The City Manager’s Budget Office is currently seeking to fill one full-time Assistant to the City Manager (Operating Budget Coordinator) position. Salary range for this classification is $ - $ annually. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

The City Manager’s Budget Office is recruiting for an Assistant to the City Manager position to serve as an Operating Budget Coordinator to help guide and facilitate the development of the City’s Operating Budget. The Operating Budget Coordinator will play a key role in developing and managing issues related to the City’s annual operating budget. Serving as one of two Operating Budget Coordinators, the ideal candidate for this position to the Budget Office’s senior leadership team possesses the technical budgeting and strategic management skills necessary to provide additional capacity within the Budget Office for complex budgetary development and problem-solving activities while simultaneously ensuring accuracy of budget recommendations and publications.

The position will help coordinate key aspects of the operating budget development and modification processes, and will be responsible for the accuracy and issue management of significant portions of the City’s budget. The position is expected to self-initiate, design, and implement projects to improve budgeting processes and outcomes, and will often be called upon to craft effective written communication of complex financial, budgetary, and operational information in a manner clear and accessible to the City Council and members of the public.

The ideal candidate is a seasoned budgeting professional that has developed strong analytical, organizational, writing and verbal skills, excels handling multiple assignments simultaneously, works well under pressure within tight deadlines, and is comfortable with budgetary data at a granular level and applying that technical expertise at a strategic level to resolve policy and programmatic issues. During certain periods of the year, long hours will be required to meet budget document publication deadlines.

In addition, key duties and responsibilities for this position include but are not limited to:

• Shares responsibility with another Assistant to the City Manager in facilitating operating budget development and adjustment processes, with anticipated oversight of all non-personnel expenditure budgeting.
• Manages and ensures accurate implementation of the General and Special Fund budget balancing strategy for each budgeting process, including the Proposed Budget, Adopted Budget, Mid-Year Budget Review, Year-End Clean-up Actions, and Annual Report.
• Leverages the analytical and reporting functionality of the Hyperion budgeting platform to improve budgeting processes, monitoring and outcomes, and conducts regular training of departmental staff.
• Working collaboratively with City departments and Budget Office senior leadership, solves complex operating budget issues, mindful that competent and quick resolutions positively impact service delivery to…