Director of Finance and Controller

Overview

Aborn Admin - San Jose, CA 95336

Salary Range: $ - $

Position Type: Full Time

Education Level: 4 Year Degree

Category: Management

Overall

Summary:

The Director of Finance and Controller will partner with department directors (and managers) at least quarterly to discuss the monthly finance reporting, focused on labor and expense performance. Responsible for annual operating and capital budget preparation. Supervise and participate in quarterly reforecast preparation including financial projection, cash flow and risk/opportunities assessment. The Director of Finance and Controller will ensure all balance sheet reconciliations are completed timely and ensure compliance with policies and GAAP.

Oversee and participate in completion of monthly close report due to CFO and CEO. The Director of Finance and Controller will meet with department directors ensuring that LMRS labor reporting system data and reporting remains relevant to budget. Attend promptly to the administrative details of the position including the signing of documents, preparation of reports, completion of performance appraisals and other related duties as assigned.

Under the general direction of Chief Financial Officer, the Director of Finance and Controller performs a variety of complex, professional, analytical, and confidential Financial services.

Duties include:

• Oversee the activities of the accounting department to ensure the accurate and timely dissemination of financial reports including internal and external monthly, quarterly, and annual financial statements. Maintain internal controls and safeguards for cash, revenue and expenditures while ensuring the integrity of all systems, processes and data.
• Ensure TLD revenues and expenses are timely and accurately stated.
• Ensure adequate information is available to file IRS form 990 and oversee the process of tax preparation with our outside accounting firm.
• Ensure timely and accurate filing and payment of monthly sales and use taxes.
• Manage the accurate and timely processing of accounts payable.
• Prepare cash flow projections on an ongoing basis.
• Maintain fixed asset system and properly record depreciation of TLD fixed assets and the disposal of assets as needed.
• Collaborate with the Human Resources department, ensure timely payroll processing and funding. Accurately record bi-weekly payroll into the general ledger as incurred.
• Perform monthly balance sheet reconciliations as needed.
• Oversee annual financial audit and act as liaison to independent audit firm to ensure audit process runs smoothly.
• Establish regular reporting for costs, expenses and funding sources associated with all capital projects, regardless of size. Monitor spending against budget and any potential cost overruns.
• Ensure new accounting standards are properly implemented and attend professional development on an annual basis to understand any new accounting guidance and literature.
• Track lease obligations and debt balances, including notification dates when a lease is about to expire.
• Set up restricted accounts in accordance with donor specifications and monitor for compliance. Provide donor schedules of accounts as requested.
• Maintain overall commercial and D&O insurance policies, discuss renewal strategies and price points with our insurance advisor, and assist with processing claims.
• Facilitate the receipt, sale, cash transfer and the accounting of donor stock gifts.
• Ensure proper management of all credit cards issued to employees, and control access as appropriate.
• Process wire transfers as needed and ensure all internal controls and approvals are obtained and documented.
• Complete and submit monthly, quarterly or annual required compliance documents to TLD’s banks related to our debt requirements; and any governmental permit or taxing agencies.
• Communicate financial insights clearly and effectively to non-financial stakeholders, promoting transparency and engagement.
• Applies strategic thinking to financial operations, planning ahead, setting clear goals, and driving results that align with BACH’s long-term mission.
• Ability to bring enthusiasm, positivity, and a supportive attitude to the…