Department Analyst

Overview

Job no: 552105
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Job Summary

San José State University’s Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university’s student-centered mission. A member of the 23-campus California State university system, San José State University is situated in the entrepreneurial heart of Silicon Valley. The College of Engineering at San Jose State University is comprised of ten departments and independent programs which employ nearly 400 faculty and staff to support more than 7,000 local and international students.

Committed to excellence and service, the expert staff of the College of Engineering frequently work with multiple external stakeholders and partners from across campus and other institutions.

Reporting to the Director of Resources and Operations, the Department Analyst will perform administrative and supervisory duties under general direction but work independently to achieve specified outcomes for the college and designated department(s). The Department Analyst will provide administrative and analytical support in the areas of budget analysis, coordination of fiscal resources, personnel/human resources, academics and scheduling, health and safety, office administration, and communication.

The Department Analyst will provide back-up support to departments as assigned, and will serve as an on-site supervisor to student employees. This position advances strategic initiatives and ensures day-to-day business functions are aligned with the core values of equity, diversity, inclusion, and accessibility.

• Project annual budgets for department(s) based on analysis of past and projected expenditures to set allocations and administers accounts for department(s) offices, classrooms, labs, and programs.
• Analyze needs of department(s) and make necessary purchasing plans for supplies, business stationery, equipment, professional development, services, catering, hospitality, promotional items, etc.
• Collect, review, and log student timesheets;
  Track monthly student support usage and analyze data to ensure compliance with student employee budget allocations for various accounts and funding sources.
• Assist with the onboarding and offboarding of new employees, including faculty/lecturers, chairs, staff, and student employees.
• Plan and administer all aspects of tenure-track faculty, and lecturer recruitment processes, including advertising, creating application reports, phone interviews, site visits, and recruitment reports.
• Provide oversight and process hiring appointment and reappointment documents for temporary faculty to ensure accuracy and compliance with hiring policies, in consultation with the Dean's office and Department Chair(s).
• Process and complete all aspects of recruitment and hiring for student employment positions (i.e., Teaching Associates (TA), Instructional Student Assistants (ISA), and Student Assistants (SA)), including creating and maintaining Handshake postings, reviewing application materials, coordinating and conducting interviews, and facilitating the hiring and onboarding process.
• Train new student assistants and provide direct supervision to student assistants, including coordinating monthly schedules and workflow, and updating written training materials.
• Manage the class scheduling process for regular academic terms and intersession(s), including schedule changes, additions, cancellations.
• Collect, review and analyze course syllabi to ensure compliance to university and department policies, course level information, and accessibility features.
• Collect, maintain, and prepare curriculum and assessment related materials, including Program Assessment (ABET, WASC) documents and records.
• Provide general operational support for the designated department(s).
• Prepare documents and reports as requested by Department Chair(s), Faculty, and Dean’s Office.
• Address…