Proposal Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The pay rate or range for this position is: $75,000 to $85,000 per year

Flagship’s proposal specialist is responsible for managing activities and stakeholders involved in proposal development. The proposal specialist will lead cross-functional teams to ensure proposals are compliant, compelling, and completed on schedule.

You will be part of the Marketing team, working closely with designers and content creators to craft winning responses that help us secure new business and retain clients.

Benefits:

• 2 weeks vacation
• Medical, vision, dental insurance
• Pet insurance
• Opportunities for advancement
• Hybrid work schedule: 3 days in-office per week (initial 90 days in-office)

Essential Functions

• Oversee daily proposal activities including strategy sessions, team meetings, content development, editing, reviews, graphics, formatting, and production
• Facilitate meetings to develop proposal strategies, win themes, discriminators, and risk assessments
• Review RFP/RFQ/RFI documents to create compliant proposal outlines and schedules
• Organize and edit documentation for clarity
• Track proposal timelines and provide updates
• Collaborate with sales and proposal teams to incorporate strategies and advantages into proposals
• Develop action plans and templates based on solicitations’ requirements
• Maintain SharePoint folders for proposals
• Ensure proposal quality through rigorous reviews
• Coordinate proposal delivery and production, including inventory and shipping
• Support special projects and marketing materials

Knowledge and Skills

• Professional conduct in B2B engagements
• Proficiency in Microsoft Office and proposal automation systems like Qvidian
• Strong communication, organizational, and editorial skills
• Ability to multitask in a fast-paced environment
• Excellent interpersonal skills
• Willingness to work overtime as needed
• Calm under pressure and strong organizational skills

Education and Work Experience

• Bachelor’s Degree in Marketing, Journalism, or related field
• 2-4 years’ experience as a proposal coordinator
• Experience leading proposals for public entities over $15M
• Experience with automated proposal systems
• Facility Services industry experience is a plus

Work Environment

• Medium to large office setting
• Fast-paced environment with moderate noise levels

Additional Information

We are committed to making the best decisions for our clients and offer opportunities to grow and make a positive impact. Join us to do your best work!

Physical Demands

Includes standing, walking, sitting, lifting up to 40 lbs, and other physical activities. Reasonable accommodations may be provided under the ADA.

Other Duties

This job description is not exhaustive and duties may change.

Work Authorization

Must be authorized to work in the U.S.

Equal Opportunity Employer

Flagship is an equal opportunity employer and does not discriminate based on protected statuses. We consider qualified applicants with criminal histories as permitted by law.

Americans with Disabilities Act

Reasonable accommodations are available for individuals with disabilities.

If you like wild growth and working with enthusiastic, over-achievers, you'll enjoy your career with us!

We aim to deliver high-quality customer service. Our team works together to build long-term relationships by doing whatever it takes to get the job done.