Procurement & Inventory Accounting Specialist

Procurement & Inventory Accounting Specialist

Job Type: Full-Time, on-site

Golden State Communications is seeking a highly organized and detail-oriented Procurement & Inventory Accounting Specialist to support our growing operations. This role is essential in ensuring accurate inventory management, timely procurement of materials, and seamless coordination with our accounting team. The ideal candidate brings strong analytical skills, excellent communication, and a passion for maintaining efficient and accurate supply chain processes.

This position plays a key role in ordering, inventory reconciliation, data reporting, and accounting-related inventory tasks that support both operational and financial accuracy.

• Ordering & Procurement
  • Place purchase orders for materials, products, and supplies based on demand forecasts, inventory levels, and production schedules.
  • Track order status, resolve discrepancies, and ensure timely delivery.
  • Prepare and process purchase orders in accordance with company policies.
  • Investigate and resolve inventory discrepancies, identifying root causes and implementing corrective actions.
  • Reconcile physical inventory with system records and correct errors as needed.
  • Monitor inventory levels, track product movement, and analyze data to optimize stock levels.
  • Create new inventory items, maintain item guidelines, and update pricing.
• Data Analysis & Reporting
  • Prepare and analyze inventory reports, including turnover and variance reports.
  • Identify trends in inventory levels, supplier performance, and order patterns.
  • Provide data-driven recommendations for cost reduction and process improvement.
  • Work closely with sales, warehouse, and accounting teams to ensure smooth inventory flow.
  • Communicate with suppliers, vendors, and internal stakeholders regarding order status and discrepancies.
  • Provide training and support to staff on inventory control procedures.
• Systems & Process Improvement
  • Maintain accurate records of inventory transactions, orders, and adjustments in the inventory management system.
  • Identify opportunities to streamline procurement and inventory processes.
  • Develop and document standard operating procedures (SOPs).
• Accounting Support
  • Upload monthly inventory reports to Motorola.
  • Manage weekly trade-ins and promotions, ensuring timely submission.
  • Upload Empower Rewards reports weekly and ensure proper credit is received.
  • Update and monitor the daily open orders report.
  • Collaborate with the accounting team to process inventory adjustments.

Education

High school diploma or equivalent required.

Experience

3–5 years of experience in inventory control, purchasing, procurement, or related field. Experience with inventory management systems and ERP platforms.

Skills & Abilities

Strong analytical and problem solving skills.

Excellent organizational and time management abilities.

High attention to detail and accuracy.

Proficiency in data entry and recordkeeping.

Strong communication and interpersonal skills.

Ability to work independently and collaboratively.

Knowledge of inventory control principles and basic supply chain concepts.

Golden State Communications fosters a collaborative and supportive work environment built on teamwork, humility, integrity, and customer success. These values guide everything we do. We empower our employees to grow, learn, and contribute meaningfully to our mission. If you thrive in a dynamic environment, value transparency, and are passionate about customer satisfaction, we’d love to meet you.

Golden State Communications is a premier Channel Partner for Motorola Solutions and a leader in designing and building Bi-Directional Amplification (BDA) and Distributed Antenna Systems (DAS) for Public Safety. For over two decades, we’ve provided cutting-edge wireless communication solutions to major sporting venues, universities, corporations, and industries across the San Francisco Bay Area.