Part time Admin Assistant - Legal and Compliance

Overview

Part time Admin Assistant - Legal and Compliance

Part time Admin Assistant - Legal and Compliance needs 6 years experience

• 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)
• Administrative Assistant - Legal and Compliance duties:
• Experience in administrative, legal, or executive assistant roles.
• Proficiency in scanners, digital filing systems, Google Workspace.
• Must handle sensitive legal and compliance information with discretion.
• Experience in Mail management, Legal administrative support and Data Entry.
• Knowledge of case and legal order management tools Safari and JIRA.
• Monday, Tuesday, and Thursday

• Prepare, edit, and organize legal or business documents
• Help with ad hoc legal requests
• Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
• Digitally distribute mail to the appropriate team members or systems
• Maintain secure handling and storage of sensitive or confidential materials
• Review incoming legal emails and upload digital files to our legal order management tool
• Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
• Enter and update case information in our litigation management system
• Assist with organizing and maintaining accurate legal records
• Generate and distribute basic reports as needed

• Experience in administrative, legal, or executive assistant roles.
• Proficiency in scanners, digital filing systems, Google Workspace.
• Must handle sensitive legal and compliance information with discretion.
• Experience in Mail management, Legal administrative support and Data Entry.
• Knowledge of case and legal order management tools Safari and JIRA.
• Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)