Immigration Defense Administrative Assistant; Bilingual English​/Spanish Law Offices of Daniel

Full job description

The Law Offices of Daniel Shanfield
- Immigration Defense PC , is the South Bay’s leading immigration defense law firm. In addition to assisting immigrant families reunite and remain in the United States, we defend immigrants facing deportation for crimes and immigration violations, help asylum seekers find refuge from persecution, and assist legal residents overcome past criminal and immigration violations to obtain U.S. citizenship.

Our law firm is now seeking an in-office bilingual English/Spanish Administrative Assistant. Applicants must be fluent in English and Spanish to be considered. Our ideal applicant will have effective communication, incredible organization, and self‑motivation to support our legal team and work alongside attorneys to achieve clients’ goals.

Responsible for providing administrative support to the president of the Firm and legal staff members including associate attorneys, legal coordinators, paralegals and legal assistants. Tasks involve performing diversified clerical duties, including but not limited to the following:

• Manage, organize and update calendars for attorneys and legal‑staff members.
• Ensure management is informed of deadlines and urgent matters.
• Answer a multi‑line telephone system, screen incoming calls, take accurate messages and transfer calls/ messages to the appropriate personnel.
• Greet incoming visitors in a professional manner and promptly notify the appropriate staff member(s) of arrival.
• Receive, review, and distribute incoming and outgoing mail, and notify appropriate personnel of correspondence.
• Scan, file and organize correspondence and documents.
• Organize office area and office supplies regularly.
• Prepare reports for weekly meetings.
• Interpret documents, calls, appointments and meetings for legal staff as needed.

• Maintain confidentiality of correspondence at all times.
• Collaborate and coordinate with administrative staff and all colleagues to provide utmost customer service.
• Communicate effectively and professionally with clients, third party vendors and all persons.
• Reliable attendance and flexibility for overtime if needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with a sense of urgency. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or GED; or equivalent combination of experience.
• Ability to fluently read, write and speak in Spanish and English is required.
• Proficient in MS Office, Outlook calendaring and email.
• Effective verbal and written communication skills.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is regularly required to use hands and reach with hands and/or arms. The employee is frequently required and talk or hear for communication needs, and to sit, stand and walk. The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, and frequently lift and/or move up to 10 pounds.

Job Type: Full-time, in-office

Job Type: Full-time

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Work Location:

In person