Administrative Assistant - Legal and Compliance

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role thrives in a structured environment, requires high organization, and demands discretion with confidential information. The assistant will support legal operations and day-to-day administrative efficiency.

• Open, sort, and scan incoming legal and operational mail (approximately 4–5 hours per week).
• Digitally distribute mail to the appropriate team members or systems.
• Maintain secure handling and storage of sensitive or confidential materials.
• Review incoming legal emails and upload digital files to the litigation or order management tool.
• Identify key information (e.g., party name, case number, type of legal order) and enter this into the legal order management tool.
• Enter and update case information in the litigation management system and assist with organizing and maintaining legal records.
• Generate and distribute basic reports as needed.

• Prepare, edit, and organize legal or business documents.
• Assist with ad hoc legal requests.

• Previous experience in an administrative, legal, or executive assistant role preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficient in using scanners, digital filing systems, and Google Workspace.
• Reliable, professional, and self-motivated.
• Excellent organizational and communication skills.
• Ability to learn or knowledge of case and legal order management tools (e.g., Safari and JIRA).

• Schedule: Monday, Tuesday, and Thursday
• Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable – primarily onsite)

• Mail management – opening, sorting, scanning, and securely distributing incoming legal/operational mail (4–5 hours/week).
• Reviewing incoming legal emails and uploading digital files to the legal order management tool.
• Data entry for the litigation management system – entering case details, maintaining records, and generating reports.
• Legal administrative support – preparing/editing documents and handling ad hoc requests.

• Must handle sensitive legal and compliance information with discretion.

• Experience in administrative, legal, or executive assistant roles preferred.
• Proficiency in scanners, digital filing systems, and Google Workspace.
• Strong attention to detail, organizational skills, and reliability.

• Mid-Senior level

• Part-time

• Legal

• IT Services and IT Consulting