Office Administrative Assistant

Job Summary

The Valley Foundation School of Nursing is seeking an Office Administrative Assistant to provide comprehensive administrative support for the day-to-day operations of the department. Reporting to the Director of Resources and Operations, CHHS, and receiving work direction from the Director of Nursing, this position works independently to support faculty, staff, and students while ensuring departmental projects, procedures, and compliance requirements are completed accurately and on time.

This role serves as a key point of contact within the department and plays an essential role in maintaining effective office operations, student support services, and departmental communications.

• Provide administrative support to faculty, staff, and students, responding to inquiries related to department policies, procedures, and academic requirements
• Manage student compliance tracking, background screenings, certifications, and related deadlines for undergraduate nursing programs
• Support RN to BSN and BSN application processes and assist with student forms, petitions, and grade changes
• Maintain departmental records, course syllabi, calendars, and communications
• Coordinate daily office operations, including supplies, mail, announcements, events, and facilities-related requests
• Assist with department events, meetings, and cross-coverage of administrative functions as needed

• Ability to communicate with constituents in a professional and respectful manner
• Through knowledge of methods, procedures and practices:
  English grammar, business writing, punctuation and spelling
• Ability to draft, compose and appropriately format correspondence and standard reports
• Knowledge of professional general business office procedures and practices
• Ability to perform accurately in a detail-oriented environment and meet department, college, and university deadlines
• Ability to handle multiple work priorities, organize and plan work projects
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Must possess strong oral and written communication skills
• Must possess professional customer service and public relations skills
• Ability to ensure completeness, accuracy, and timeliness of all operational functions
• Ability to troubleshoot and resolve most office and customer-related problems with resourcefulness
• Strong knowledge of form and document development (PowerPoint, Google Docs, Adobe Acrobat, etc.)
• Strong knowledge of Microsoft Word, Adobe Acrobat, Excel, and Docu Sign
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data

• Completion of a high school program, technical/vocational program, or their equivalents
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

• Bachelor’s Degree
• Four (4) years of office experience and/or management experience

Classification:
Administrative Support Coordinator I

Anticipated Hiring Range: $4,381/month - $5,032/month (Step 5 – Step 12)

CSU Salary Range: $4,047/month - $5,896/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period:
January 16, 2026 through February 1, 2026
. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

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