Order Desk Admin

Overview

Ultimate Staffing is actively seeking a highly organized and self-directed Order Desk Administrative Assistant to support their client s operations and administrative functions in California. This role is critical in ensuring smooth order processing, interdepartmental coordination, and administrative continuity. The ideal candidate is detail-oriented, adaptable, and capable of working independently in a fast-paced environment.

• Order Desk Support - Process and move orders from Sales to Completions within the ERP system. Match Purchase Orders (POs) to Sales Orders (SOs) and take appropriate action when discrepancies arise. Collaborate across departments (Sales, AR, Customer Support, Operations) to ensure timely product delivery. Provide internal customer support and assist with distributor-related inquiries (semiconductor packaging and resale). Follow established processes with a high level of accuracy and attention to detail.
  
  Cross-train with other admins to ensure order desk coverage.
• Administrative Support - Handle confidential tasks involving HR, Finance, and Operations with discretion and professionalism. Maintain and update company calendars, oversee PTO and time-off requests, and support ISO certification processes. Process AP invoices, manage check runs, and maintain process documentation. Draft and edit internal communications with strong grammar and clarity. Support company events and assist with ongoing development initiatives.

• Experience with ERP systems (Account Mate preferred, but any ERP is acceptable).
• Proficiency in Microsoft Office Suite and Adobe Acrobat (including creating fillable forms).
• Strong written and verbal communication skills.
• Ability to work independently and adapt to varying tasks.
• High level of confidentiality, consistency, and collaboration.
• Comfortable working onsite full-time.

• Prior experience in a manufacturing or distribution environment.
• Familiarity with ISO certification processes.
• Experience supporting executive-level staff or acting as a departmental liaison.

Monday - Friday, 1st shift.

The position offers a competitive hourly rate of $25.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles  Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.