Office Administrative Assistant

Job Summary

The Valley Foundation School of Nursing is seeking an Office Administrative Assistant to provide comprehensive administrative support for the day-to-day operations of the department. Reporting to the Director of Resources and Operations, CHHS, and receiving work direction from the Director of Nursing, this position works independently to support faculty, staff, and students while ensuring departmental projects, procedures, and compliance requirements are completed accurately and on time.

This role serves as a key point of contact within the department and plays an essential role in maintaining effective office operations, student support services, and departmental communications.

Key Responsibilities

• Provide administrative support to faculty, staff, and students, responding to inquiries related to department policies, procedures, and academic requirements
• Manage student compliance tracking, background screenings, certifications, and related deadlines for undergraduate nursing programs
• Support RN to BSN and BSN application processes and assist with student forms, petitions, and grade changes
• Maintain departmental records, course syllabi, calendars, and communications
• Coordinate daily office operations, including supplies, mail, announcements, events, and facilities-related requests
• Assist with department events, meetings, and cross-coverage of administrative functions as needed

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Proficiency in English grammar, business writing, punctuation and spelling
• Ability to draft, compose and appropriately format correspondence and standard reports
• Knowledge of general business office procedures and practices
• Attention to detail and ability to meet departmental, college, and university deadlines
• Ability to handle multiple work priorities, organize and plan work projects
• Maintain confidentiality and handle sensitive communications with employees and external agencies
• Strong oral and written communication skills
• Professional customer service and public relations skills
• Ensure completeness, accuracy, and timeliness of all operational functions
• Troubleshoot and resolve most office and customer-related problems with resourcefulness
• Strong knowledge of document development tools such as PowerPoint, Google Docs, Adobe Acrobat, PowerPoint, and Docu Sign
• Strong knowledge of Microsoft Word, Adobe Acrobat, Excel
• Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions
• Perform standard arithmetic functions of a transactional nature, including tracking and comparing data

Required Qualifications

• Completion of a high school program, technical/vocational program, or equivalent
• Two (2) years of related office work experience or a combination of education and experience demonstrating the ability to perform the essential functions of the position

Preferred Qualifications

• Bachelor’s Degree
• Four (4) years of office experience and/or management experience

Compensation

Classification:
Administrative Support Coordinator I
Anticipated Hiring Range: $4,381/month - $5,032/month (Step 5 – Step 12)
CSU Salary Range: $4,047/month - $5,896/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period:
January 16, 2026 through February 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact

University Personnel
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Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Reasonable accommodation is made for applicants with disabilities who self-disclose.