Word Processing Specialist

About the job Word Processing Specialist

We are seeking a detail-oriented and proficient Word Processing Specialist to join our administrative team. In this role, you will be responsible for creating, formatting, editing, and finalizing a variety of documents, reports, and correspondence with accuracy and efficiency. You will work closely with various departments to ensure all documentation meets quality, formatting, and confidentiality standards.

• Create, edit, and format documents using Microsoft Word and other word processing software
• Transcribe audio recordings or handwritten notes into professional documents
• Proofread and correct spelling, grammar, and punctuation errors
• Ensure proper formatting, layout, and design consistency in documents
• Maintain document templates and support document version control
• Collaborate with departments to prepare reports, letters, presentations, and manuals
• Adhere to deadlines while managing multiple document requests
• Handle confidential information with discretion

• High school diploma or equivalent required; associates or bachelor's degree preferred
• 2+ years of experience in a document production or administrative role
• Proficiency in Microsoft Word; familiarity with Excel, PowerPoint, and Adobe Acrobat
• Fast and accurate typing skills (60+ WPM preferred)
• Excellent attention to detail and command of the English language
• Strong organizational and time management skills
• Ability to work independently and as part of a team

• Experience in legal, medical, or corporate environments
• Knowledge of styles, formatting codes, and mail merge tools
• Familiarity with document management systems (e.g., SharePoint, Google Docs)

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with employer match
• Remote work flexibility (if applicable)
• Professional development and training opportunities