Executive Assistant - Data Center

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Posting

Title:

Executive Administrative Assistant – Data Center

Reports To: Executive Assistant

Location: San Jose, California

Salary Range: $102,000 to $134,000

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.

Our compensation reflects the cost of labor across several US geographic markets.

For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we’ve built a reputation for integrity. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we always—always—do the right thing.

Even when no one is looking. Because what we do here is important, but how we do it is everything.

We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems—including infrastructure built to support AI-driven technologies.

The Executive Assistant (EA) provides daily support to one or more of our C‑suite executives based out of CEI’s San Jose Headquarters. This role will be responsible for performing tactical and strategic administrative support tasks for upper executive level employees and their teams. They will work closely with executive leaders on calendar maintenance, records management, travel and expense reporting, and other general administrative tasks.

The Executive Assistant performs and oversees special projects or assignments that are highly sensitive or complex, requiring a high level of independence and initiative in execution and implementation. Handles, details, and directs work of a highly confidential and critical nature to support the executive on matters of significance. The EA plans for special events, includes managing vendors, scheduling, selecting venues, and coordinating details.

Advises executive team members regarding the Board and/or Board Committee agendas, materials, and action items. Manages, under general direction from the executive team, Board and/or Board Committee agenda development, meetings logistics, and completion of action items.

• Directs the daily administrative operations for executives' offices.
• Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses.
• Functions as the gatekeeper, understanding the executive's requirements, prioritizing issues according to urgency, and allocating time accordingly. Protects Executives time/schedule.
• Research, compiles, and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive.
• Briefs executive in a timely fashion regarding priorities and deadlines on the status of pending issues.
• Prepares confidential reports and summarizes issues for executive team members and/or their teams.
• Handles the details of complex and highly sensitive matters on behalf of the executive.
• Prepares responses to urgent requests on behalf of the executive; takes charge of complex and highly sensitive matters, and independently investigates issues and problems.
• Makes high‑level contacts of a sensitive nature with internal and external individuals, requiring a high level of discretion and diplomacy.
• Resea…