Strategy and Campaign Project and Operations Specialist

Strategy and Campaign Project and Operations Specialist

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The Strategy and Campaign Project and Operations Specialist plays a critical role in supporting the Associate Vice President for University Advancement Strategy and Campaigns (AVP‑SC) and the units of Prospect Management and Stewardship within the Strategy and Campaigns department. The position organizes and performs a broad range of complex administrative duties in direct support of the Associate Vice President, and two director level managers.

Duties will include but are not limited to taking the lead of high-priority initiatives, with a particular focus on campaign planning and execution, organizational goal setting, cross-divisional initiatives, and internal systems and processes. The Specialist will perform complex administrative, project management, and support functions, ensuring operational efficiency and alignment with university and division-wide strategic goals. The incumbent will manage projects from conception to completion and must be able to work under pressure, handling a wide variety of activities with discretion and limited direction.

• Provide high-level project planning, project coordination and logistical support for the University's comprehensive fundraising campaign
• Monitor campaign timelines, track key deliverables across departments and coordinate with internal and external stakeholders to ensure critical milestones are met
• Coordinate the execution of division-wide strategic projects and special initiatives led by the Vice President for University Advancement (VPUA) and/or the AVP‑SC
• Independently research, develop and analyze administrative policies and procedures for cross-divisional operations and internal systems and processes, recommending and evaluating proposed solutions
• Organize and prepare materials for meetings, including recording and distributing accurate meeting notes for information flow to relevant stakeholders
• Draft, proof and edit campaign and project-related communications, reports and presentation materials at the direction of the AVP‑SC
• Assist with planning and logistics for major divisional events, meetings, retreats and professional learning opportunities
• Serve as a flexible resource to University Advancement departments for time-fixed or short-term project needs, such as data clean‑up, event logistics, or policy documentation
• Oversee general administrative and operational functions for the Strategy and Campaigns units and department
• Oversee budget development and management, expenses, budget allocations and reconciliations for the department, working with the Director of Administrative & Financial Services and the Tower foundation
• Process expenses, purchases and travel ensuring compliance with university and foundation policies
• Draft and send routine correspondence on behalf of the AVP‑SC (e.g., meeting notices, internal communications) and respond to emails, phone calls and messages to ensure timely, professional and appropriate responses to internal and external inquiries
• Provide comprehensive calendar management for the AVP‑SC, including scheduling complex meetings with high-level internal and external stakeholders (e.g., VPUA, deans, senior administrators)
• Organize and prepare travel logistics, including completing travel requests and expense reports
• Independently resolves problems and answers queries

• Ability to communicate with constituents in a professional and respectful manner
• Exceptional organizational, planning and time management skills, with the ability to handle multiple, competing work priorities in a fast-paced environment
• Strong oral and written communication skills, including the ability to compose, edit and appropriately format professional correspondence and reports
• Advanced ability to coordinate projects, track details accurately, and meet established deadlines
• Ability to troubleshoot and proactively resolve common office administration problems and research, develop, analyze and implement procedures
• Knowledge of budget management, expense tracking and financial reconciliation processes
• Proficiency…