Executive Assistant to CTO

Job Description

We are seeking a dynamic, driven and organized Executive Assistant (EA) to support the CTO and Research team.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast‑paced environment. You must have a can‑do attitude, and be willing to pitch in and help others, to execute effectively and efficiently.

You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skill, and ability to maintain the utmost level of professionalism is required. The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self‑time management will be necessary.

• Calendar Management: ensure the Executive’s time is well organized and used to best support the goals of the CTO and the broader company.
• Meeting Planning and Organization:
  Support planning and organizing of internal and external meetings, team sites, country visits, and other meetings.
• General Enquiries:
  Act as the source for enquiries and refer routine matters to appropriate parties. Correspondence/Approvals:
  Act as a proxy for communications and approvals, where applicable.
• Tool Management:
  Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co‑Pilot etc.
• Briefing Documents:
  Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Projects:
  Work on special projects, as needed.
• Travel:
  Manage Executive travel needs, including planning optimum travel arrangements.
• Community:
  Build the necessary communities to further drive your own development, and to support your peers across the business.

• Experience supporting C‑suite and Vice Presidents (or equivalent) of a large public company.
• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint.
• Highly organized, resourceful, and detail‑oriented.
• Ability to prioritize and manage multiple tasks at the same time.
• Ability to work unsupervised.
• Utmost integrity and professionalism.
• Excellent written and oral communication skills.
• Excellent time management skills.
• Must be a team player, able to work across multiple different teams.
• Ability to carefully manage the time of the Executive, while also ensuring the CTO is approachable and easy to deal with.
• Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success.
• Daily presence at WD’s Great Oaks office is required.

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender‑related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics.

We also prohibit harassment of any individual on any of the characteristics listed above. Our non‑discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the “Know Your Rights:
Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here.

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