Accounts Payable Associate

Position Overview

Position Overview: The Accounts Payable Associate, working under the direction of the Manager, Accounts Payable, is responsible for performing full-cycle accounts payable functions for SSE subsidiaries, ensuring accurate, timely, and compliant processing of all vendor payments and related financial transactions.

• Full cycle accounts payable responsibilities. Review and input supplier invoices within company’s ERP system (SAP S/4
  
  HANA Public Cloud). Prepare and distribute checks, ACH and Wire payments on a weekly basis to provide timely payment to suppliers and employees.
• Ensure accurate coding of invoices to GL accounts, cost centers, profit centers, WBS elements, and projects as applicable.
• Evaluate invoices for sales/use tax accruals and 1099 status.
• Maintain professional, timely communication with suppliers and employees to resolve issues and foster positive working relationships.
• Investigate, analyze, and resolve accounts payable invoice discrepancies and issues in a timely manner.
• Review open purchase orders / goods and service receipts and coordinate with the buyer for closing/cancellation.
• Assist with month-end close activities including AP accruals, reconciliations, and aging reviews.
• Participate in continuous improvement initiatives, including system enhancements and process automation efforts.
• Support internal and external audit requests related to accounts payable.
• Create and maintain supplier master data in accounting system.
• Maintain supplier documentation and back-up files.
• Prepare credit applications.
• Prepare and maintain 1099, W-2G and 1042S records and reports.
• Prepare and maintain W-9 files.
• Support internal and external audit requests related to accounts payable.
• Perform other tasks and projects requested by the Accounting Manager.

• Minimum of four (4) years of relevant Accounts Payable or accounting experience required.
• Bachelor’s degree in Accounting, Finance, or related field preferred, or an equivalent combination of education and experience.
• Strong understanding of basic accounting principles and full-cycle accounts payable processes.
• Excellent organizational and time management skills with the ability to prioritize multiple, time-sensitive tasks in a high-volume environment.
• Proficiency in Microsoft Office (particularly Excel) and experience working in ERP systems (SAP experience a plus).
• Strong analytical, research, and problem-solving skills with attention to detail and accuracy.
• Ability to work independently while also collaborating effectively within a team-oriented environment.
• Excellent interpersonal and communication skills with the ability to interact professionally across all levels of the organization and with external suppliers.
• Positive, proactive attitude with a strong sense of ownership and accountability.

• Ability to sit, stand and utilize a computer for extended periods of time.
• Ability to communicate effectively via phone, email, and in-person meetings.
• Ability to bend at the waist, reach overhead and lift up to 50 lbs. with or without accommodation.
• Ability to physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation.
• May require travel to other company locations, and/or conferences and events within the Bay Area or in- or out-of-state locations.

• Competitive compensation (base salary and variable incentive plan)
• Medical/Dental/Vision/Flexible Spending Accounts (all LGBTQ+ friendly)
• 401K (pre-tax and Roth options)
• Generous Paid Time Off Policy
• Minimum of 10 Paid Holidays and Wellness Days per year
• Complimentary or discounted sports and concert tickets
• Other League & partner discounts
• Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking
• An inclusive culture which values diversity of background and a passion to improve our SSE’s commitment to change with impact on our community and industry.
• Potential for flexible scheduling and telework opportunities.
• Access to on-site EV charging stations on non-event days.

This position is not…