Bookkeeper Multifamily Onsite

Position Summary

The Onsite Multifamily Property Management Bookkeeper is responsible for managing high-volume accounting functions for a large multifamily portfolio. This role supports multiple communities and works closely with onsite management teams and corporate accounting to ensure accurate financial reporting, timely reconciliations, and compliance with company policies and regulatory requirements. The ideal candidate is detail-oriented, organized, and experienced in multifamily accounting operations.

Key Responsibilities Accounting & Financial Operations

• Process high-volume accounts payable for multiple multifamily communities, including invoice review, coding, and payment processing.
• Manage accounts receivable functions, including rent posting, resident payments, chargebacks, and delinquency tracking.
• Maintain accurate general ledger entries across multiple properties.
• Prepare and post recurring and non-recurring journal entries.
• Perform monthly bank, escrow, and balance sheet reconciliations.
• Support month-end and year-end close for a large portfolio with strict deadlines.

Multifamily & Resident Accounting

• Post rent, utilities, concessions, fees, and subsidies accurately and on schedule.
• Reconcile resident ledgers and research discrepancies across multiple properties.
• Work with onsite leasing and property management teams to resolve resident billing issues.
• Assist with move-in, move-out, and security deposit accounting.
• Support affordable housing, subsidy, or compliance reporting if applicable.
• Prepare 3/30 Day Notices, Balance due and Credit memos.

Reporting, Controls & Compliance

• Prepare and distribute routine financial reports for property managers, regional leadership, and ownership.
• Ensure compliance with internal controls, company accounting policies, and applicable federal, state, and local regulations.
• Assist with internal and external audits, including document preparation and support.
• Participate in annual budget preparation and reforecasting as requested.

Collaboration & Process Improvement

• Serve as a key accounting resource for onsite property teams.
• Coordinate with corporate accounting on policy updates, system changes, and portfolio-level reporting.
• Identify process improvements to increase efficiency and accuracy in high-volume environment.

Required Qualifications

• 3+ years of bookkeeping or property accounting experience, preferably in multifamily housing
• Experience supporting multiple properties or a large unit count
• Strong knowledge of AP, AR, general ledger, and reconciliations
• Proficiency with multifamily property management/accounting software (Yardi, Real Page/One Site, App Folio, MRI, or similar)
• Strong Excel skills, including spreadsheets, reconciliations, and basic formulas
• Exceptional attention to detail and ability to meet tight deadlines

Preferred Qualifications

• Experience with large portfolios (1,000+ units)
• Knowledge of affordable housing programs (HUD, LIHTC) a plus
• Associates or Bachelors degree in Accounting, Finance, or related field

Skills & Competencies

• Ability to manage high transaction volumes with accuracy
• Strong organizational and time-management skills
• Clear and professional communication skills
• Ability to work independently and as part of a fast-paced onsite and corporate team
• High level of discretion when handling sensitive financial information

Personal Attributes:

• High level of accuracy and attention to detail
• Strong organizational and time-management skills
• Ability to manage high transaction volumes and meet strict deadlines
• Analytical and problem-solving mindset
• Professional, dependable, and ethical with a strong sense of confidentiality
• Ability to work independently while collaborating with onsite and corporate teams
• Effective written and verbal communication skills
• Adaptable and able to prioritize in a fast-paced, deadline-driven environment
• Proactive and process-oriented with a continuous improvement mindset

Physical Requirements

• Ability to sit for extended periods while working at a computer
• Ability to use standard office equipment, including computers, printers, scanners, and phones
• Ability to read and review financial reports, spreadsheets, and electronic…