Accounts Payable Technician

Accounts Payable Technician (Administrative)

Accounts Payable Technician - Hourly

Reports to:

AP & Payroll Manager

Classification: YRS (12 months), Full-Time, Non-Exempt

Hourly Range: $27 - $37 per hour

Location:

CMO Office and other locations as needed

ACEs Accounts Payable Specialist is responsible for processing all vendor invoices, ensuring all bills are paid accurately and on time by processing invoices, verifying purchase orders, reconciling discrepancies, and preparing payments, all while adhering to company policies and procedures.

• Oversees the AP emails, printing, logging, and processing the incoming invoices
• Maintains the AP Monthly Tracker
• Maintaining the AP email so that it is kept in an orderly fashion, filing the emails under the proper labels, and indicating completion
• Maintaining the AP invoice log by logging in each invoice received on a daily basis
• Maintains the vendor and W9 folders
• Prepare the AP batch headers to be submitted to the third-party fiscal oversight
• Maintains the process for preparing and submitting the batch headers in the internal AP weekly folders kept on the finance drive
• Reviews / Approves Aging Report and corresponds with the third party for any corrections
• Maintains check register
• On a weekly basis, review and clear any discrepancies indicated by third-party fiscal oversight.
• Adheres to the third-party deadlines for batch submissions, aging reports. Attentive to adjustments in the deadline schedule due to holiday closures.
• Corresponds with Vendors
• Completes account reconciliations when necessary
• Maintain spreadsheets for selected vendor payments
• General correspondence with third-party fiscal oversight
• Any other duties as assigned
• Maintains the W9s for existing and new vendors

• Ability to work in a dynamic and fast-paced environment, with strong project management skills and the ability to multitask, work under pressure, and meet deadlines required
• Results-oriented with a roll up your sleeves attitude and strong desire to learn and to knowledge-share
• Strong interpersonal and customer service skills required
• Excellent written and verbal communication skills
• Must have strong experience with Microsoft Excel, PowerPoint, and Word, and Google Workspace

• Must have a High school diploma or equivalent
• AA Degree preferred
• Must have 2-3 years of experience in Accounts Payable/Receivable

To perform essential functions for the role, you should be able to:

• Talk, hear, and communicate with adults
• Use hands or fingers to handle objects, tools, or controls
• Walk, sit, and reach with hands and arms
• Occasionally lift or move up to 50 pounds, climb ladders, and go up and down stairs
• In terms of vision, one has close vision, distance vision, and the ability to adjust focus
• Able to drive and have reliable transportation.

• Full health benefits, including 401k retirement plan.
• The opportunity to work with a small, creative, collaborative, mission-driven team.