Property Manager

This position entails the direct responsibility of the physical operations and administrative property management support for properties listed below. The position will primarily office out of 201 Third Street with visits as needed to 100 Hooper Street. This position reports directly to the Asset Manager.

201 Third Street, San Francisco

• Minimum of 4 years’ experience in management of office, industrial or commercial retail real estate is required.
• Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA), a college degree is highly preferred.
• Must have experience in preparing and analyzing financial reports, monthly variance reports, operating budgets, CAM reconciliations, accruals and be computer literate.
• Well-organized with attention to detail and follow through with assignments.
• Must possess good verbal and written skills and be able to communicate effectively with employees, tenants, contractors, etc.
• Must be familiar with financial concepts and applications.
• Must be self-directed, motivated, and logical in problem solving, as well as lead their team in enhancing customer experience.
• Must have experience with Yardi or similar platform and proficient in MS Excel.
• Minimum of 3-5 years working in a professional office environment and a minimum of 3 years working in a commercial real estate environment.
• Accounting experience required and good math skills are essential.
• Must be self-motivated and possess excellent phone etiquette, convey a highly professional manner and must be highly organized.
• Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
• Ability to cross train and mentor other team members.

The core responsibilities of this position include, but are not limited to the following:

• Follow and adhere to Corporate Asset Management monthly calendar, delegate and prioritize tasks to ensure deadlines are met.
• Host weekly staff and regular budget meetings with Kilroy & Engineering team.
• Maintain up to date building records including Facility Emergency Plans, Permit Compliance Calendars, Tenant & Vendor contact lists, Building Website, Security Post Orders, Building Policies and Procedures, Permit Compliance Calendar according to Kilroy policies.
• Oversee and supervise on-site Kilroy Realty staff and 3rd party service providers including janitorial, security, landscaping, parking and engineering assigned to the projects.
• Be fully knowledgeable with Docu Sign, Lease Routing and Kilroy signature authority policy. Prepare Docu Sign envelopes and routing packages for vendor and tenant documents.
• Maintain and ensure all electronic records including leases, associated lease documents, legal notices, vendor contracts and correspondence are maintained according to corporate record retention policy.

• Conduct and attend required property inspections of common areas, vacant spaces and back of the house with Engineering, Janitorial, Security and Parking Team, take detailed notes in Angus and work to complete repairs / improvements in a timely manner and budget for items as necessary.
• Monitor and consult with outside vendors regarding their expected performance and contractual obligations / compliance.
• Work closely with engineering staff to ensure proper repair and maintenance of building systems, and the proficient completion of building equipment preventative maintenance schedules in and tenant work orders in Angus.
• Actively manage parking operations. Seek ways to improve parking revenue.
• Maintain building signage programs including directory boards, tenant suite signs, floor directory signs, evacuation signs, restroom signs, etc.
• Assist in implementation and compliance of tenant lease obligations, including tenant owned equipment and notices.
• Mentor and train Property Coordinator and/or Assistant Property Manager in coordination of tenant-related events, parties, appreciation gifts, sustainability/recycling program and holiday building décor…