Senior Manager, Workplace Portfolio

Overview

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Waabi, founded by AI pioneer and visionary Raquel Urtasun, is an AI company building the next generation of self-driving technology. With a world class team and an innovative approach that unleashes the power of AI to “drive” safely in the real world, Waabi is bringing the promise of self-driving closer to commercialization than ever before. Waabi is backed by best-in-class investors across the technology, logistics and the Canadian innovation ecosystem.

With offices in Toronto, San Francisco, Dallas, and Pittsburgh, Waabi is growing quickly and looking for diverse, innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit:(Use the "Apply for this Job" box below)..ai

We are seeking a highly experienced and strategic Senior Manager, Workplace Portfolio to join our growing team. This individual will be responsible for the comprehensive oversight and optimization of our company s diverse real estate and facilities portfolio across the United States and Canada. You will play a critical role in shaping our long-term facilities strategy, considering operational efficiency opportunities, and ensuring our physical footprint aligns with our business objectives and employee needs.

Responsibilities

• Portfolio Strategy & Planning:
Develop and execute a long-term facilities portfolio strategy aligned with the company s growth plans, financial objectives, and cultural values inclusive of office spaces, R&D Workshops and business operational spaces. This includes identifying opportunities for optimization, consolidation, expansion, and new site selection

• Real Estate & Lease Management:
Manage all aspects of real estate transactions, including lease negotiations, renewals, expansions, and dispositions. Collaborate with legal, finance, and external brokers to ensure favorable terms and compliance.

• Space Planning & Utilization:
Partner with internal stakeholders (e.g., HR, IT, departmental leaders) to understand space requirements and develop innovative solutions for efficient space utilization, including agile work spaces, hybrid models, and future-forward office designs that can be applied with consistency across the portfolio to create a cohesive visual identity for Waabi

• Capital Planning & Budgeting:
Develop and manage capital expenditure budgets for facilities projects, including new construction, renovations, and major equipment upgrades. Monitor and control spending to ensure projects are delivered on time and within budget.

• Vendor & Contract Management:
Provide strategic view on desired vendor strategy and landscape to guide Facility Operations team in how they engage with external vendors and service providers, including property management, maintenance, construction, and security. Support and as necessary negotiate and manage contracts to ensure quality service and cost-effectiveness.

• Data Analysis & Reporting:
Collect, analyze, and report on key facilities metrics (e.g., space utilization, operational costs, energy consumption, project status) to inform decision-making and demonstrate portfolio performance.

• Sustainability Initiatives:
Drive and support sustainability initiatives across the facilities portfolio

• Team Collaboration & Management:
Collaborate closely with internal teams such as Finance, Legal, HR, IT, and individual business units to ensure seamless integration of facilities services with overall business operations. Manage a small team of local and remote employees as needed alongside of Waabi’s growth and expansion

• Stakeholder Communication:
Effectively communicate facilities strategies, plans, and performance to executive leadership and other relevant stakeholders.

Qualifications

• Bachelor degree or higher.

• Advanced degrees, certifications or licenses in real estate, portfolio or facility management or operations are a plus.

• At least 7 years of experience in facilities management, real estate portfolio management, or corporate real estate, with a strong focus on strategic planning and execution.

• Demonstrated experience managing a multi-site real estate portfolio, preferably…