Fiscal Supervisor

About the Office

The Office of Access & Inclusion (OA&I) administers and manages grants to legal aid organizations and develops and implements initiatives and programs to increase DEI in the profession. OA&I also manages the Judicial Nominees Evaluation (JNE) process by supporting the JNE Commission which evaluates all candidates under consideration for judicial appointment by the Governor.

The Fiscal Supervisor serves a key leadership role in the Office of Access & Inclusion (OAI), providing direct supervision and strategic oversight of a small fiscal compliance team. This position is responsible for ensuring sound financial management of grant funds distributed to legal aid organizations and pro bono programs throughout California. The Fiscal Supervisor is responsible for maintaining the highest standards of fiscal accountability, regulatory compliance and operational excellence while fostering a collaborative team environment and strong relationships internally and with our grantee partners and other stakeholders.

The ideal candidate will bring deep fiscal and financial expertise – ideally with a background in accounting, auditing, or financial management, such as a CPA or equivalent experience – combined with a strong understanding of grantmaking and compliance in a public or nonprofit setting. They will be a detail-oriented and analytical professional who has the capacity to ensure fiscal integrity, accuracy and accountability across complex grant programs.

This individual will also guide, develop and mentor a small team that is in the middle of a critical growth period. While not a requirement, the ideal candidate will have experience working in grantmaking and with legal organizations or other nonprofits in CA. The Fiscal Supervisor will:

• Oversee fiscal compliance and financial monitoring, in close collaboration with grants administration leadership, to ensure compliance with grant terms, accounting standards and government regulations.
• Supervise, mentor and develop a small team who have varying levels of fiscal and compliance expertise, fostering a culture of accuracy and accountability.
• Identify areas for process improvements and/or trainings, including standardization of fiscal knowledge and tools to improve efficiency and accuracy of grantee compliance.
• Collaborate with team leadership to update fiscal compliance policies and procedures that reflect best practices in accounting, auditing and grants administration.
• Write financial reports and memos and present to Legal Trust Fund Commission or their relevant committees on fiscal compliance issues, as needed.
• Represent OA&I at regional meetings and conferences related to legal aid funding, financial compliance and grants management.

Under general supervision, the Program Supervisor is responsible for supervising the management of programs, policies, and procedures, facilitating the development of operational guidelines for new programs and ensuring activities of programs are completed in accordance with procedures and policies. The Program Supervisor has direct supervision over subordinate clerical, technical, para-professional, and professional positions specific to the division or unit to which they are assigned;

and performs related work as required.

The Program Supervisor provides first level supervision over support staff in an assigned division/unit and performs the most complex work. This class is characterized by the responsibility for assuring the activities of the assigned major programs or support functions are completed in accordance with the procedures and policies of the Bar.

The Program Supervisor is distinguished from the Administrative Supervisor in that the former has knowledge of complex and advanced program functions and supervises staff in the performance of specialized program functions. The latter typically will have supervisory duties over administrative and/or clerical staff.

Duties may include, but are not limited to the following:

• Supervises the management of programs, policies and procedures and facilitates the development of operational guidelines for new programs; ensures activities of programs are completed in accordance with procedures and policies.
• Directs, trains, assigns, and evaluates subordinate personnel in the performance of a variety of professional, administrative, and clerical support tasks, establishing and monitoring standards of performance.
• Assesses workloads, and assigns employees to ensure the timely and proper level of support for ongoing activities.
• Supervises, and evaluates the performance of assigned staff, including prioritizing, delegating, and reviewing work assignments, monitoring performance, and providing coaching for performance improvement and development; takes and imposes disciplinary action, up to and including termination, to address performance deficiencies.
• Analyzes and resolves escalated and…