Project Coordinator, Relocations

About Visions

Founded in 2007, Visions Management set out to reimagine the client experience with move management, space planning & FFE services. Since then, we’ve built a diverse team of experts united by creativity, adaptability, and a passion for delivering seamless solutions.

Over the years, our services have expanded to include embedded workplace services alongside our relocation and project management offerings, allowing us to partner more deeply with clients and support them in creating workplaces that are efficient, resilient and people‑focused.

Recognized for our growth and workplace culture, we are proud to be a 3x Inc. 5000 honoree, named among the North Bay Business Journal’s Best Places to Work, recognized by the San Francisco Business Times as one of the Fastest Growing Companies, and the recipient of an Eco Vadis Silver Medal for our commitment to sustainability, ethical business practices, and social responsibility.

At Visions, diversity isn’t just a value but a driver of innovation and impact. We believe unique perspectives strengthen our team and allow us to better serve our clients. As a family‑first company, we foster a culture of growth, education, and collaboration, inspiring our people to learn, lead and bring big ideas to life.

We are excited to learn more about you.

We look forward to learning about you!

The Variables team, providing relocation project management services, offers a wide array of projects, clients, and opportunities. We take immense pride in going above and beyond for our clients, exceeding their expectations and executing projects seamlessly. We are proud ambassadors of Visions Management and embrace our role representing the Visions’ original service line.

We are seeking a proactive and organized Project Coordinator to oversee the successful coordination, planning and execution of large-scale move management projects. This role collaborates with the Project Management to ensure seamless operations, adherence to schedules and budgets, and alignment with organizational standards. You can expect to be running schedules, budgets, and documentation, as well as leading move crews and project activity.

You will be interacting with vendor partners, contractors, project team members and clients.

• Professional and reliable support to clients, PM’s and projects
• Embrace team and company collaboration

• Support PMs as requested, including report generation, schedule management, budget management, meeting note‑taking, and other administrative tasks
• Supervise on‑site activities, such as contractor activities, client helpdesk, job walks, Day 1 liaison, and more
• Attend and participate in client and project meetings when requested
• Work with third‑party vendors on move, project, and related activities, ensuring project requirements, schedules, and client expectations are met
• Create and maintain a client roster for each project
• Utilize Visions’ processes and templates in support of PMs
• Participate in Visions’ meetings, trainings, and events as required
• Always be an exemplary Visions Management representative

You are organized, adaptable, and eager to learn, with the ability to manage multiple assignments concurrently. You find calm in chaos, leveraging your experience and capabilities to remain steadfast and focused when challenged. You’re known for your drive, client service and your meticulous attention to detail.

• Minimum of 2 years’ experience with facilities, construction or relocation projects; or 3 years’ experience in facilities, workplace, or office services
• One or more years in a client facing or customer service role
• Experience with MS Office and Smart Sheet, or other project management software
• Able to travel to and from project sites throughout the Bay Area
• High school diploma

• Good interpersonal skills in an environment of tight deadlines, frequent interruptions, and unexpected events
• Ability to prioritize deadlines and tasks
• Highly dependable, consistent, and thorough
• Strong written, verbal, interpersonal communication, and organizational skills