Executive Assistant & Office Manager

About Tawonga
Tawonga’s mission is to provide educational and recreational programs for children, adults and families that foster self-esteem, lifelong friendships and community, connections with nature, commitment to justice, and positive Jewish identity and spirituality. We run programs at our residential campsite next to Yosemite National Park and in the Bay Area, serving over 5,000 people a year.

About Camp Tawonga’s Culture
At Camp Tawonga, we are a caring, collaborative, joyous group of professionals who take great pride in fulfilling our mission and having fun while doing it. We have deep respect for our community, the children and the families who participate in our programs; for nature and the physical world; and for the Jewish value of “tikkun olam” – repairing the world.

Our team has taken many different paths to arrive at Tawonga, from growing up as campers at Camp to being brand new to working at a summer camp or even a nonprofit. We are a Jewish organization, and we welcome and are inclusive of all staff and community members, Jewish and non-Jewish alike. We are committed to JEDI (justice, equity, diversity and inclusion) and the ongoing reflection, learning and action required to be aligned with these values and create and sustain a race equity culture.

Equal Opportunity Employer
Camp Tawonga is an Equal Opportunity Employer, values diversity and is committed to being an equitable and inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives and skills, and to hiring people of color, LGBTQ+ individuals and women. All employment is decided on the basis of qualifications, merit and organizational need.

The Executive Assistant and Office Manager ensures smooth day-to-day operations of Camp Tawonga by:

• Supporting the CEO and other key leadership staff
• Providing excellent customer service to families and community members
• Managing the San Francisco office
• Serving as a liaison to the Board of Directors

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Provide high-level operational and administrative support to the CEO and COO

Serve as a key liaison between the CEO/COO and internal and external partners, clients, institutions, and stakeholders

Manage complex calendars, including:

Scheduling meetings and recurring check-ins
Coordinating with multiple parties
Communicating logistics clearly and effectively

Process invoicing, expense reports, reimbursements, and travel arrangements for individuals and groups

Assist with management of organizational budgets

In collaboration with the Development Director, support donor cultivation and stewardship by:

Drafting correspondence and emails
Assisting with event and meeting planning
Conduct research (e.g., vendors, venues, products), analyze findings, and present recommendations to the CEO and COO

Support the COO with gathering, organizing, and submitting documentation to reporting agencies, county entities, and insurance partners to ensure compliance

Serve as liaison and concierge to Board members, ensuring they have the resources needed to engage effectively

Maintain Board and committee rosters and calendars

Plan and execute logistics for Board and committee meetings and retreats

Record and distribute meeting minutes

Plan Board retreats (twice annually), dinners, and support fundraising events

Manage the Boardable platform

Prepare Board meeting materials and presentations

Handle confidential and sensitive Board communications with professionalism and sound judgment

Serve as a primary point of contact for families and community members

Play a key role in shaping families’ and community members’ experience of Tawonga

Represent Tawonga with warmth, professionalism, and care

Manage the info inbox and phone line, providing excellent customer service

Support Ruach Ride (summer camp bus pick-up and drop-off operations)

Proactively…