Executive Assistant & Office Manager

Job Title: Executive Assistant & Office Manager
Department: Operations
Reports to: Chief Executive Officer
Salary Range: $71,000 – $75,000
Location: San Francisco / Groveland

Tawonga’s mission is to provide educational and recreational programs for children, adults and families that foster self-esteem, inclusive community, connections with nature, a commitment to justice, and a positive Jewish identity. We run programs at our residential campsite next to Yosemite National Park and in the Bay Area, serving over 5,000 people a year.

At Camp Tawonga, we are a caring, collaborative, joyous group of professionals who take great pride in fulfilling our mission and having fun while doing it. We have deep respect for our community, the children and the families who participate in our programs; for nature and the physical world; and for the Jewish value of “tikkun olam” – repairing the world.

Our team has taken many different paths to arrive at Tawonga, from growing up as campers to being brand new to working at a summer camp, and more. We are a Jewish organization, and we welcome and are inclusive of all staff and community members, Jewish and non-Jewish. We are committed to justice, equity, diversity, and inclusion – and the ongoing reflection, learning, and action required to be aligned with these values.

The Executive Assistant and Office Manager ensures the smooth day-to-day operations of Camp Tawonga by supporting the CEO and other key leadership positions, providing excellent customer service to families, managing the San Francisco office, and serving as a liaison to the board of directors.

• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Support Chief Executive Officer (CEO) and Chief Operations Officer (COO)

• Provide high level operational and administrative support to CEO and COO as needed.
• Serve as key liaison between CEO/COO and key internal and external partners, clients, institutions and other stakeholders, providing excellent communication and customer service.
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.
• Complete invoicing, expense reports, reimbursements and travel arrangements for individuals and groups.
• Assist in the management of organizational budgets.
• In collaboration with the Development Director, support the CEO’s cultivation and stewardship of donors including but not limited to drafting regular correspondence and emails and planning events and meetings.
• Conduct, analyze, and synthesize research (for example comparing potential vendors, venues, or products); present findings to CEO/COO and generate recommendations as appropriate.
• Assist the COO in gathering, organizing, and submitting requested information and documentation to various reporting agencies, county entities, and our insurance broker to support compliance and insurance requirements.

Serve as a Liaison to Board of Director

• Serve as liaison and concierge to board members ensuring they have what they need to engage effectively.
• Oversee board and committee rosters and calendars, plan and execute meeting and retreat logistics, manage board communications.
• Record minutes during meetings and distribute them to board members post-meeting.
• Event plan retreats (2x/year), dinners and support fundraising events.
• Prepare board meeting materials and presentations.
• This role handles confidential and sensitive board communications and requires excellent judgment.

Customer Service

• This role is often the first point of contact for families and community members and plays a critical role in shaping their experience of Tawonga
• Represent Tawonga with warmth, professionalism and care
• Manage info and phone line, providing excellent customer service
• Support Ruach Ride (summer camp bus pick-up and drop-off)

Office Management

• Take initiative to maintain the office as a clean, organized, welcoming and functional space for all employees.
• Liaison with the property management…