Office Manager

Job Overview

Our client is seeking an experienced Office Manager to oversee day-to-day administrative functions and ensure smooth facility management for the local team. This on-site role (five days per week) involves coordinating office services, managing vendor relationships, and leading space planning or construction projects.

$24.00/hr - $27.00/hr

San Francisco, CA

Mid-Senior level

Full-time

• Deliver comprehensive office support services, including space planning, relocations, furniture coordination, maintenance, meeting logistics, and technology troubleshooting, while maintaining high service standards and minimal disruption.
• Track and manage the annual office operations budget, ensuring accurate allocation and timely invoice processing.
• Lead office buildouts and renovation projects from concept through completion, including vendor selection, adherence to corporate design standards, and project timeline management.
• Oversee outsourced services such as reception, mail handling, and meeting support; monitor performance and staffing levels to ensure service quality.
• Coordinate repairs and maintenance promptly to maintain a safe and efficient work environment.
• Act as the escalation point for office-related questions, special requests, and issue resolution.
• Build strong relationships with local leadership and staff to understand needs and enhance workplace satisfaction.
• Maintain partnerships with external vendors, property managers, and corporate teams to align local operations with organizational standards.
• Develop and refine hospitality and meeting room procedures for efficiency and cost-effectiveness.
• Organize office-wide events, including celebrations and community engagement activities.
• Collaborate with security leadership to implement safety protocols.
• Manage office supply programs and monitor cost control measures.
• Serve as liaison with internal communications and branding teams for local implementation of initiatives.
• Perform additional duties as assigned.

• Bachelor’s degree or equivalent experience; minimum 3 years in office support or related field.
• Proven ability to lead teams and foster collaboration.
• Strong commitment to delivering exceptional internal customer service.
• Excellent organizational, communication, and prioritization skills.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication abilities.
• Demonstrated problem‑solving and critical‑thinking skills.
• Adaptability in a dynamic, fast‑paced environment.
• Effective time and project management capabilities.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please :  Completion of this form is voluntary and will not affect your opportunity for employment or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those who meet eligibility. Details will be provided upon successful hire.

We look forward to working with you.