Hardware Sr Buyer

Our client is seeking an experienced Hardware Sr. Buyer to support their Robotics organization by owning the Procurement execution layer for hardware purchases — from quote through payment — while Robotics Supply Chain retains ownership of sourcing strategy and supplier selection. This role ensures that once a supplier and commercial direction are set by Robotics, the full transaction flows cleanly through contracts, purchase orders (PO), logistics tracking, receipt, and invoice-to-pay so hardware moves with speed, accuracy, and financial control.

• Contract Execution
  • Supplier selection, sourcing strategy, and technical specs remain owned by Robotics.
  • Execute purchasing actions for suppliers, parts, and services designated by Robotics Supply Chain
  • Request and validate quotes from approved suppliers based on Robotics’ specifications and sourcing decisions
  • Ensure incoterms, delivery terms, and payment structures are clearly reflected and consistent across quotes, contracts, and POs
  • Coordinate contract redlines with Legal and relay feedback to suppliers when directed by Robotics Supply Chain
  • Align commercial terms between contract, Zip, and PO to prevent downstream invoice or payment issues
  • Escalate supplier non-performance or deviations from agreed terms to Robotics Supply Chain for direction
• PO, ERP & Control Layer
  • Create and validate Zip requests for accuracy (entity, cost center, coding, service/delivery dates)
  • Ensure POs include required logistics and commercial fields (i.e. incoterms, ship-to, promise dates, payment terms, etc.)
  • Validate Oracle supplier records and currency sites
  • Release accurate POs to suppliers, confirm PO acknowledgements including delivery dates and volumes
  • Process PO change orders when terms, quantities, or timing change
• Logistics Visibility & Exception Management
  • Physical routing, dock operations, internal transfers, and warehouse systems remain owned by Robotics Logistics.
  • Maintain end-to-end visibility of supplier shipments against POs, promise dates, and incoterms
  • Monitor freight and customs status using supplier and forwarder updates
  • Flag late, stalled, or misaligned shipments to Robotics Supply Chain and the Robotics Logistics Manager
  • Escalate issues with suppliers and freight partners when contractual or delivery commitments are at risk
  • Ensure shipping and delivery data is reflected correctly in Zip / Oracle so Finance and AP have a single source of truth
  • Confirm that shipments are ready for receipt and invoicing once they arrive on site
• Invoice-to-Pay Coordination & Oversight (Procurement-owned)
  • Act as the single coordination point between Robotics, suppliers, and Accounts Payable for all Robotics hardware invoices
  • Ensure invoices are issued by suppliers on time and submitted through the correct channels
  • Validate that invoices align to POs, receipts, and contract terms before routing to AP
  • Proactively surface and resolve price, quantity, freight, or tax discrepancies by working with suppliers and Robotics Supply Chain
  • Partner with AP to prioritize and release payments for time-sensitive or high-impact shipments
  • Provide payment status and confirmation back to suppliers and Robotics stakeholders
  • Maintain invoice and payment visibility so hardware flow is never blocked by billing gaps

• Direct Materials / Hardware procurement experience in manufacturing, robotics, hardware, infrastructure, or R&D environments
• Proven experience working with suppliers, freight partners, and internal supply-chain teams on: incoterms, delivery commitments, lead times, customs and cross-border shipments
• Strong working knowledge of the PO-to-invoice lifecycle, including: how contracts, POs, receipts, and invoices connect; how mismatches block payment and shipments; how to coordinate fixes across Finance, AP, and suppliers
• Experience operating in ERP-based procurement environments (Oracle, SAP, Net Suite, Coupa, Ariba, etc.)
• Ability to operate onsite with Robotics engineers and supply chain, owning day-to-day execution and escalations
• High-judgment, high-urgency operator who can detect when something will break before it does
• Experience supporting robotics, hardware labs, or manufacturing build environments a plus
• Familiarity with Zip, Oracle, Ironclad, or similar procurement systems a plus
• Experience working in high-velocity, multi-site delivery environments a plus
• Exposure to customs, import/export, or international logistics contracts (not warehouse execution) a plus

Compensation: $66 - $88 per hour